Freeman Mathis and Gary is a rapidly growing specialty litigation law firm and we are seeking an enthusiastic Office Services Coordinator for our Boston office. Located in one of the oldest cities in the United States, the office overlooks Faneuil Hall Marketplace and features onsite T Stops. The ideal candidate will have excellent organization and communication skills and willing to take ownership of their job. This is a 100% in office position and remote work is not available. The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties

• Sorting, delivering incoming mail/collecting, sending outgoing mail
• Assist with photocopying, scanning and digital filing of documents
• Monitoring and maintaining kitchen and office supplies stocked and well organized
• Making logistical arrangements for meetings, conferences and other on-site office events
• Greeting, welcoming and directing visitors
• Supply office/work-stations for new employees as well as clean out for departing employees
• Submit service requests to building via portal, as needed
• Maintains areas of responsibility safe, clean and well organized
• Other administrative duties and projects as requested

Qualifications

• High School diploma required
• Experience working in a professional office environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems a plus
• Ability to lift up to 30 lbs.
• Ability to multi-task, prioritize and work under tight deadlines

What We Offer

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA for employees and dependents
• 401K Safe Harbor plan and an employer profit sharing program
• Company provided life insurance and long-term disability coverage
• Year-end bonuses and referral fee incentives
• Generous PTO policy
• Positive firm culture
• Employee Assistance Program
• Safe and comfortable office environment

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. The position is subject to our drug free workplace requirements which includes the ability to pass a pre-employment drug screen. Employee’s subject to drug screening under reasonable suspicion. All drug testing is conducted in accordance with our Firm policies and procedures. Employment dependent on successful completion of a background check.