TEK Productions is a full-service production company creating immersive experiences in the live show, business meeting and event space.

This position provides administrative support to the business office, owners and team members, through the management of daily operations and special projects. This is a full-time position.

Requirements

• Understand the day’s priorities and maintain office coverage and schedules of administrative team
• Responsible for office organization and a clean, functional environment
• Ensure that mail and packages are handled in an expedited manner
• Ensure adequate level of office supplies
• Ensure business machines are maintained and in working order
• Maintain promotional items inventory
• Manage conference rooms, and schedule in-person and virtual meetings
• Prepare and disseminate team communication as directed
• Liaise with IT support in conjunction with business technology needs
• Administrator for company-wide business accounts and contracts management
• Partner with accounting/finance team on processes, handle inquiries, resolve issues, problem-solve and research as needed
• Provide support in planning and executing team building and internal activities
• Participate in recruitment and on-boarding processes, recognition programs, and other administrative activities as directed
• Available for flexible work schedule, overtime, nights/weekends may be required

Qualifications

• Superb organizational, multi-tasking and time management and problem solving skills
• Exceptional written and verbal communication
• Ability to work proactively, independently, and as part of a team
• Hospitality minded with a “can-do” attitude
• Proven initiative to complete assignments and meet deadlines
• Integrity in maintaining confidential information
• Ability to work with a variety of personnel, at every level, in a creative environment
• Proficiency in Microsoft Office computer programs; MSWord, Excel, PowerPoint, SharePoint, and MS Teams
• Proven financial acumen and understanding of accounting principles
• Working knowledge of Quickbooks accounting software
• 5-7 Years of previous experience as an executive assistant, office administrator, or HR manager
• Prior experience in entertainment, film or production environment is a plus
• Ability to sit for long periods of time

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: One location

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