Office Coordinator II Job at C2 GPS- Lower Rio Grande Workforce
JOB SUMMARY:
The Office Coordinator II provides high-level administrative support for the management team. This position will support team by providing a wide variety of advanced clerical, secretarial, and receptionist tasks and duties.
ESSENTIAL FUNCTIONS:
- Responsible for general administrative support functions for the department.
- Conducts small business purchases/procurements.
- Performs basic computer troubleshooting, completes work orders, and provides support for IT and/or desktop services for employees.
- Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed.
- Arranges travel reservations and schedules for executive management, as needed.
- Assists the Managing Director and the management team with preparation of presentation materials.
- Assists with Reception and front desk responsibilities (i.e. sorts and distributes mail). Drafts written responses or replies by phone or e-mail when necessary. Responds to requests for information. Answers phones for the department. Takes messages or fields/answers.
- May draft written responses or other correspondence as appropriate.
- Acts as a liaison with other departments and outside agencies, including high-level staff such as Board staff and Partners. May handle confidential and sensitive information and explains policies when necessary.
- Schedules meetings between Administration and center staff.
- Performs other duties as assigned and fulfills responsibilities as required.
EDUCATION AND EXPERIENCE:
- High School Diploma or GED required.
- Associates or undergraduate degree preferred.
- (1) year of relevant experience preferred.
- Valid driver’s license and proof of insurance with good driving record.
- Bilingual in English and Spanish highly preferred.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
Physical requirements include lifting to 10 pounds occasionally. Subject to standing, sitting, bending, and walking to perform job scope. Requires visual acuity, speech, and hearing. Working conditions are primarily in an office environment. Occasional driving and travel may be required. Flexible hours may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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