Leave of Absent Clerk Job at VallartaSupermarkets
Title: Leave of Absence Clerk
( This position is in Sylmar CA on site)
Classification: Non-exempt
Reports To: Human Resource Manager
Job Description
Position Summary:
The leave of Absence Clerk is responsible for aiding the Leave of Absence department and performing general office and clerical duties related to leaves.
Essential Duties and Responsibilities:
- Enters leave of absence, interactive processes, 1 day, and 2-day doctor’s note transactions in the human resource information system (HRIS)
- Calculate leaves eligibility for FMLA, CFRA, PDL, and USERRA
- Prepares LOA approval and denial letters for team members.
- Sends related correspondence to team members as necessary to remain compliant with state and federal laws.
- Monitors and tracks absence status, documentation, and return to work dates.
- Checks forms for accuracy and completeness.
- Provide administrative support to the Leave of Absence department (typing, filing, sorting, searching data, and retrieving LOA Files)
- Makes phone calls to team members or to the Store HR/Safety Compliance Specialist to follow up on leave of absence.
- Sends communication to Management, and Store HR/Safety Compliance Specialist about a team member’s leave and return status.
- Looks up information in HRIS and Logile related to leaves.
- Verifies all leave information for assigned locations is current and accurate.
- Process and provides payroll with the necessary paperwork to process vacation or sick pay during a team member’s leave.
- Maintains leave of absence file for assigned locations.
- Performs other duties as assigned.
Knowledge and Skills:
- Must have strong clerical/data entry skills.
- Ability to learn and retain relevant leave law information.
- Attention to detail.
- Ability to work collaboratively.
- Ability to work in a highly fast pace demanding environment.
- Must be able to handle sensitive and confidential information.
- Strong written and verbal communication skills
- Bilingual Spanish (fluent: read, write, and speak)
- Strong organizational skills
- Proficient in Microsoft Word, Excel, and Office
Physical Demands
While performing the duties of this job the team member is frequently required to use hands for answering telephone calls, writing, typing and data entry. The position consists of sitting down for 8 hours and is occasionally required to stand and walk.
Position Type/Expected Hours of Work
Full-time Status; Monday to Friday 8:00 am – 5:00 pm including some overtime.
Required Education and Experience
Must have office/clerical experience; experience in HR is a plus.
Demonstrate proficiency in MS Office products (Word/Excel), the internet and website.
Experience handling multiple tasks.
This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.
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