Laboratory Administrative and Facilities Operations Assistant Job at Dartmouth College
Position Purpose
Under the direction of the Laboratory Administrative and Facilities Operations Manager facilitates daily operations associated with Dartmouth Cancer Center laboratory startups, dispositions, and facilities maintenance.
Description
Are you looking for an entry level position that provides a work/life balance through a hybrid role, flexible scheduling, and offers on-the-job training? Are you curious about cancer and laboratory technologies? The Dartmouth Cancer Center, one of 53
NCI
Comprehensive Cancer Centers is hiring for an assistant position. This position will introduce you to the laboratory setting, basic finance and administrative work, and cancer research technologies. Whether you’re looking to lay the groundwork for a career or bringing an established skillset you will be successful in this role if you are organized and deadline oriented.
Required Qualifications - Education and Yrs Exp
1-2 years of experience
Required Qualifications - Skills, Knowledge and Abilities
Experience
- High school degree or the equivalent
- Two plus years of office experience or financial transaction processing and record-keeping
Skills & Knowledge
- Strong organizational and communications skills
- Proficient with basic computer software packages
- Interpersonal skills
- Ability to work independently and set priorities
Preferred Qualifications
- Two years’ experience in a laboratory setting with familiarity of scientific equipment or
- Two years’ experience in facilities management
Department Contact for Recruitment Inquiries
Alicea Bursey, Ron Hirte
Department Contact Phone Number
Department Contact for Cover Letter and Title
Ron Hirte, Laboratory and Facilities Operations Manager
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants
This position is funded by a grant. Continuation is based upon available funds.
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Facilities:
- Under the direction of the Laboratory Administrative and Facilities Operations Manager facilitates installation of large laboratory equipment and power sourcing needs.
- Owns and manages the DH engineering and Geisel facilities work order process.
- Under the supervision of the Laboratory Administrative and Facilities Operations Manager facilitates and maintains database of space allocations and provides regular and consistent reporting to the Geisel Dean’s Office.
- Under the supervision of the Laboratory Administrative and Facilities Operations Manager works with local and national moving companies to facilitate local and cross-country laboratory moves. Will also facilitate laboratory breakdowns and disposition.
Percentage Of Time
40%
Description
Finance:
- Works with Dartmouth Cancer Center Laboratory Administrative and Facilities Operations Manager to obtain, track, and reconcile documentation related to purchases for laboratories.
- Owns and manages the procurement card reconciliation process and e-form submissions.
- Works with DCC and Dartmouth Health entities to facilitate billbacks for laboratory purchases.
- Under the direction of the Laboratory Administrative and Facilities Operations Manager places orders for the startup of new laboratories.
- Works with DCC Finance to request and follow through on all laboratory start up purchase order requests.
- Supports requests for information and quote processes for new laboratories startup.
Percentage Of Time
40%
Description
Communication:
- Serves as the initial point of contact for inquiries to the office. Responds to inquires and provides information or refers to appropriate individual to address the needs of the inquiry.
- Works with Dartmouth Cancer Center (DCC) Laboratory Administrative and Facilities Operations Manager to maintain communication with lab updates, grant information, and billing cycles for procurement.
- Prepares and distributes flyers, posters, and mass mailings to publicize department activities such as trainings.
- Communicates respectfully with a diverse community.
Percentage Of Time
20%
-
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-
Performs other duties as assigned.
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