Property Management Company seeks a Junior Purchasing Agent to source, bid, negotiate, and order services/materials. Must be computer proficient. Experience w/Word, Excel and the Internet required. Experience w/Yardi Voyager a plus. Must have excellent interpersonal skills and be able to multi-task in a fast-paced environment. Must have earned at least 60 college credits with a minimum 3.0 GPA from an accredited institution, prior procurement experience a plus. Excellent benefits.

Junior Purchasing Agent -

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and it’s tax exempt 501(c)(3) affiliate, Phipps Neighborhoods (PN), provides human services to its development communities.

The Purchasing Department of Phipps Houses and affiliates is currently seeking a Junior Purchasing Agent which is an entry level role within the department:

Job Description Duties:

Prepare and send out RFP’s/RFQ’s for all leasing agreements and commodity pricing agreements for PHSI Services.

Junior Purchasing Agent will be responsible for commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and coffee and vending machine equipment.

Conduct vendor research for potential new vendors and maintain the vendor Purchasing database.

Conduct contract terms and dollar value negotiations.

Obtain completed W-9 from new prospective service vendors and submit them to the Director of Purchasing for processing.

Follow up with the sites and Area Managers requesting service information, samples, open purchase orders, and any other information needed.

Answer phone calls and make phone calls, send and receive faxes, work at the computer, as required.

Handle reconciliations of unpaid service invoices, pull & match invoices w/Pos to update pending orders.

Prepare and send Cancellation and Award Letters.

Obtain D&B reports, analyze them, and submit findings to Director of Purchasing

Research for, and solicit new vendors, as well as conduct vendor reference checking.

Respond to questions from bookkeepers regarding Purchasing issues.

Handle special requests from Purchasing Director as needed.

Answer the telephone and make phone calls as required.

Prepares purchase orders through a computerized system (Yardi Voyager) and places orders for the purchase of goods and services;

Take on additional or special responsibilities as required and assigned

Qualifications:

Education - Minimum of Associates Degree in Business or 60 college credits; Bachelors Degree preferred

Prior procurement experience a plus

Experience with Yardi a plus

Must have experience with Microsoft Excel, Word, Outlook etc

Good Organizational and interpersonal skills required

Must be a solid team player

Skills

Required

Required

Preferred

Preferred