• Manages weekly reports listing all new loans and CIT’s tracking the loan file and original documents until they arrive at Central Operation offices.
• Create hard loan file in preparation to receive original critical documents to secure in fire-proof cabinet.
• Maintain and update Imaging Log with Fed Ex contents received and as described on log. This will validate documents sent and received.
• Validate all documents received have been imaged into Synergy
• Place all critical documents in folders and store in fire-proof file cabinets
• Communicate with Lender & Loan Servicer if New Loan or Change in Terms file is not received at Loan Operations Office within 10 days of boarding.
• Responsible to communicate any issues with Supervisor in a timely manner
• Responsible for following GBCI’s direction for audit file preparation.

• Log and prepare all documents for imaging/scanning into Synergy within 1 week of dropped loan file.
• Review all images for proper sizing, orientation, resolution, and overall quality.
• Convert digital files to format acceptable to the Synergy System.
• Complete “The Loan Scanning Verification Acknowledgement “ for all New Loan, Renewals and CIT’s
• Document on Checklist any missing or incomplete documents and follow up with Loan Servicer or Lender.
• Enter items identified as missing or incomplete in collateral tracking
• Works Loose Doc imaging folder regularly and upload documents to file.
• Keep imaging logs and interoffice mail logs current.
• Paid Loans – Works as back up with Loan Operations Specialist following Paid-off procedure. Paid-out Process includes preparing letter, releasing collateral, terminating flood determinations, tax service, obtaining history and imaging in the appropriate cabinet in a timely manner or as demands occur

• Creates hard file for original critical documents to be retained in Loan Operations Departments in Pueblo or Grand Junction offices. These files are to remain in locked, fireproof cabinets with dual controls for entry.
• Retain any non-critical paper documents for six months after imaging, followed by properly destroyed process.

• Completes assigned paperwork for management and Lenders. Completes records and reports promptly and accurately.
• Supports and assists area personnel as needed.
• Maintains departmental files.
• Attends and participates in meetings as required.
• Keeps management informed of area activities and of any significant problems.

• Performs miscellaneous functions as needed.
• Ensures work area is clean, secure, and well maintained.
• Fills in for area personnel as needed.
• Supports other Loan Operations staff as necessary

• Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
• Adhere to Bank of the San Juans Company Core Values.
• Keeps management appropriately informed of area activities and of any significant problems.
• Participate in Community Service and Bank sponsored activities that serve and support the mission and values of the Bank of the San Juans.
• Provide superior internal and external customer service: must demonstrate self-governance, courtesy and respect toward external customers as well as internal customers (all organization personnel).
• Complete required bank and BVS training courses within assigned time frame(s).
• Represent Bank of the San Juans in a professional manner which includes a professional image, confidentiality, a positive “can-do” attitude, good attendance, punctuality, flexibility and adaptability in meeting bank and customer needs. Keep work area tidy and maintain customer privacy. Attends and participates in meetings as required.
• Additional duties as requested or assigned.

• High school graduate or equivalent.
  
• One or two years of loan-related experience preferred

• Understanding of loan products and services.
  
• Knowledge of loan documentation and lending compliance regulations
• Strong typing abilities.
  
• Good verbal public relations skills.
  
• Able to operate calculator, word processor, and related computer applications.
  
• Well organized.

Glacier Bancorp, Inc. is a regional bank holding company headquartered in Kalispell, Montana with assets greater than $12 billion, operating in numerous community bank divisions across 8 states (Montana, Idaho, Utah, Washington, Wyoming, Colorado, Arizona and Nevada). We pursue a community banking philosophy, emphasizing personalized service combined with the full resources of a large banking organization. Over the years, Glacier Bancorp has received numerous awards for stability and soundness, and has repeatedly ranked among the top 10% in the nation for financial strength.

We are an Equal Opportunity Employer and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, age, genetic information, protected veteran status, or any other category protected by applicable federal, state or local laws.