GENERAL PURPOSE
Under the general direction of the Director of Administrative Services (DOAS), this position is responsible for coordinating and carrying out all aspects of the Human Resources function for the City. Under the general direction of the Clerk-Treasurer/Finance Director, this position is responsible for the implementation of all aspects of payroll and salaries and benefits budgeting.

SUPERVISION RECEIVED
Works under the general supervision of the Clerk-Treasurer/Finance Director with frequent interaction with the Director of Administrative Services who serves as Personnel Director for the City.

Human Resources

• Conduct orientation meetings for all new employees.
• Prepare departmental job positions in the Neogov Software, prepare advertisements, process applications, track EEOC recruitment information, and track compensation schedules in accordance with City's policies, contracts, and agreements.
• Arrange and coordinate with outsourced vendors for all employment testing, such as initial drug screening, post-offer physical, hearing test, and essential functions assessment.
• Conduct employee meetings at the time of separation to review calculated benefit accruals, COBRA, etc. and review all final paperwork.
• Consult with staff as needed in understanding employee manual, contract and other employment policies.
• Develop updated job descriptions using input from department managers and other staff.
• Liaison between the City and the Police and Fire Commission; attend all meetings and take minutes.
• Coordinate leave of absence and return to work issues with appropriate management and employees. Assist on determination of possible legal ramifications, including ADA and FMLA.
• Administer the worker's compensation program from initial injury to return to work.
• Develop and implement employment practices policies, train and advise management on policies and policy interpretation, ensure compliance with applicable federal and state employment rules and regulations.
• Consult with and advise department managers on employee relations and the discipline process as requested.
• Assist the DOAS in the preparation of confidential HR correspondence such as legal labor communications; in the investigation of complaints on discrimination and harassment; and in the administration of multiple labor contracts, grievances, mediation and arbitration.
• Assist the DOAS in the maintenance of the Employee Classification and Compensation Plan including salary survey information and the employee recruitment process.
• Member of negotiating team for collective bargaining issues. Research and develop data to assist in effective labor negotiations.
• Coordinate the administration and record retention for various employee programs such as the FMLA, EAP, DOT random Drug and Alcohol Testing Program and the EEOC reporting.
• Advise on unemployment decisions. Participate in unemployment hearings.
• Attend Library Board and Personnel & Finance Committee meetings of the Library as needed; follow-up with coordination of personnel matters as assigned.
  

• Administer payroll and timekeeping system; review accuracy of payroll reporting; prepare, disperse, and collect time sheets.Keep records of leave pay, leaves of absences, and non-compensated leaves.Coordinate direct deposit of payroll.
• Provide for the administration of and coordinate the record retention of employee benefits such as health insurance, life insurance, 125 Plan, and other payroll deductions as applicable.
• Oversee the calculation and payment of state taxes, federal taxes, insurance premiums, monthly/annual retirement reports, employee garnishments, and child support, etc.
• Maintain accurate payroll files and work data for all employees including total hours, changes in name or address, salary changes, exemptions, insurance, and other benefit changes.
• Prepare monthly, quarterly, and annual payroll reports.
• Assist the Clerk-Treasurer in the preparation of the annual salaries and benefits budget.

• Maintain prompt, predictable, and regular physical attendance.
• Maintain ability to travel throughout and enter all different properties in the jurisdiction.
• Provide truthful and accurate written and verbal communications.
• Maintain the ability to competently and credibly testify in court.
• Maintain strict confidentiality concerning personnel actions, legal actions, terminations, and City organizational plans.
• Maintain all employee files including personnel, medical, worker's compensation, and I-9.
• Maintain, and actively promote, effective working relationships with employees and management.
• Provide advice appropriate to the position to City employees and management.
• Attend seminars, workshops, meetings and training sessions related to duties and responsibilities.

• Compose, input, and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Attend various City committee and Council meetings when requested.
• Assist, as needed, in the duties of the Clerk-Treasurer/Finance Department.
• Perform other duties as assigned.

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

• Knowledge of human resources laws, regulations, practices and procedures.
• Knowledge of principles, methods, and practices related to payroll activities.
• Able to exercise initiative and independent judgment.
• Able to maintain confidential information.
• Willingness to work to meet deadlines as given.
• Strong working knowledge of computers and electronic data processing, working knowledge of modern office practices, procedures, and programs.
• Skill in operating listed tools and equipment.
  
  Language Skills
• Ability to communicate effectively, both verbally and in writing with a wide range of employees, management, elected officials and the community using diplomacy and tact.
• Ability to advise and provide interpretation to others on how to apply policies, procedures and standards to specific situation
  Mathematical Skills
• Ability to perform arithmetic computations accurately and quickly.
• Ability to interpret information in mathematical, written and diagram form, such as statistical reports.
• Knowledge of accounting procedures and practices.
  
  Reasoning Skills
• Ability to identify and analyze problems, evaluate alternative solutions and make sound judgments, especially in stressful situations.
• Ability to establish and maintain an effective working relationship with employees, management, elected officials, members of the community, and peers within other municipalities.
• Ability to think logically and to make decisions.
  
• Tools and Equipment Used
  Personal computer (Microsoft Word, Excel, Neogov, and Springbrook software), 10-key calculator, telephone, copy machine, fax machine, postage machine, and shredder.