Description

The DFI protects consumers and advances the financial health of Washington State by providing fair regulation of financial services and educating consumers to make informed financial decisions. In sustaining this mission, one of the department’s goals is to support a highly diverse and skilled workforce. A portion of that support comes from this position. The DFI Human Resource Division is looking for a Human Resource Operations professional to be a HRMS data consultant for the agency. Additionally, this position will provide HR office operational support by: assisting in recruiting and hiring processes, orientation of new employees, employee recognition programs, generating ad hoc and program reports, coordinating annual notices to employees, entering personnel and position actions into HRMS, coordinate training, track and enter training into The Learning Center (TLC), and general activity tracking. This position also explains human resource policies, procedures, and processes to employees and managers.

Duties

• Process personnel and organization management actions through data entry in the Human Resource Management System (HRMS).
• Review all personnel and position action paperwork for accuracy and completeness.
• Review and audit actions and HRMS data entry.
• Provide ad hoc reports to the Director of HR, other HR staff, and other customers using data from HRMS and other databases.
• Prepare finance related paperwork and collaborate with payroll staff.
• Create and maintain electronic and hard copy files, enter actions and data in The Learning Center (TLC), the Online Leave System, and update tracking spreadsheets.
• Provide basic consultation to managers, supervisors, and HR actions liaisons on personnel and position actions.
• Interpret and apply laws, rules, policies and practices.
• Administer and manage the agency employee recognition program.
• Track Division Recognition Awards to ensure compliance and equity.
• Report division recognition awards quarterly to Executive Team members and Program Manager Group members.
• File recognition forms in the employee’s personnel file and add their achievement to the Intranet Recognition page.
• Track and file employee PDP’s – expectations and evaluations.
• Assist in preparation of new employee orientation packets.
• Assist with archiving HR records.
• Provide operational and administrative assistance to the Director of Human Resources, and to other senior HR staff.
• Order office supplies for HR staff.
• Register employees within The Learning Center (TLC) for all DES trainings.
• Update employee transcripts in TLC to include non-DES trainings.
• Monitor and track all mandatory training.

Qualifications

Desired Knowledge/Qualifications:

• Preference will be given to candidates with two or more years of experience in Human Resources work within the State of Washington.
• 2 or more years of experience and knowledge utilizing HRMS.
• 1 or more years of knowledge and experience with use of TLC.
• Proficient with Microsoft Office products: Outlook, Word, and Excel. Use of other Microsoft Office products is a plus.
• Proficient with use of Visio and Word Press.
• Strong analytical skills and initiative, with a sense of urgency are desired.
• Knowledge and experience with classification and compensation. Knowledge and familiarity with the new Information Technology Professional Structure (ITPS) and the evaluation of IT positions is a plus.
• Familiarity with the State Rules process, policy development and drafting.
• Knowledge of Federal and State laws and other administrative policies related to employment.

Supplemental Information

Official Work Station:
DFI has a hybrid work schedule with up to two days of telework and your specific telework arrangement will be determined by your supervisor. Your official work station will be the Tumwater headquarters office.

Applications for this recruitment will be accepted electronically. Submitting your application materials electronically will act as confirmation that the information submitted is complete and accurate to the best of your knowledge. Failure to provide all required application materials may result in disqualification.

Interested applicants should select the "Apply" button and attach the following materials to their application:

• Cover Letter
• Resume
• Three professional references* (provide contact name, phone number, email address, company name, and job title).

• A professional reference is someone who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, please include non-professional references, such as educators or other professional associates.

Note: Application review may begin immediately. DFI reserves the right and may exercise the option to close this recruitment and make a hiring decision at any time. It may be to the applicant's advantage to submit application materials as soon as possible.

Contact Information:
Tom Grant
360-725-7817
Recruiting@dfi.wa.gov