Primary Purposes:

Under the general supervision of the Associate Dean, Human Resources & Support Operations performs specialized administrative and data management responsibilities as well as operational support tasks for the San Francisco campus.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions:

• Act as department’s technology specialist and maintain familiarity with all current HR systems; act as point of contact with IT department as needed; develop and produce reports using Banner, Argos, and Human Resources databases.
• Conduct audits and performs research of data in HRIS system; update data and make corrections as necessary.
• Collect, compile and analyze human resources data; maintain quarterly reports and audits.
• Participate in development and updates of user procedures, guidelines, job aids, checklists and training documents; participate in communicating and training new system users.
• Perform a variety of administrative work to include I-9 verifications, filing drafting/preparing correspondence and email templates, scheduling meetings, and creating presentation material.
• Assist with new hire, termination, and transfer processes.
• Create/update department forms and presentations; maintain and produce organizational charts for School of Dentistry.
• Provide information to managers, employees, applicants, other agencies and the general public; refers questions and issues to appropriate HR staff member as needed.
• Collaborate with the Human Resources staff across campuses; provide coverage for HR staff as needed.
• Perform all other duties as assigned by the Associate Dean for Human Resources & Support Operations.

Minimum Qualifications:

Knowledge of:

• Microsoft Office Suite including Word, Excel, Access and Outlook.
• Advanced functions in Excel (i.e. PivotTables/charts, VLOOKUP, index/match)
• Principles, practices in human resources.
• Technical and analytical reporting.

Experience:

• One (1) year of human resources work experience.

Education:

• Bachelor’s degree in human resources, or related field.

Working Conditions:

• Position is eight hours per day, five days per week.
• Occasional overtime may be required.
• Limited travel to offsite meetings or conferences.

Preferred Qualifications:

Ability to:

• Professionally communicate with employees and the public and provide a high level of customer service.
• Manage multiple priorities and projects simultaneously.
• Maintain precise attention to detail.
• Handle confidential information with high degree of sensitivity and discretion.
• Demonstrate professional business writing skills.
• Produce professional and concise reports.
• Demonstrate excellent initiative, problem solving and follow-through skills.
• Work well independently and as part of a team.
• Demonstrate a positive attitude, a proven ability to work successfully with diverse populations, and a commitment to promote and enhance diversity and inclusion.

Distinguishing Characteristics:

• Bilingual skills (Cantonese, Mandarin, Spanish) helpful.

Other:

• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job.

• Work performed is primarily general office/administrative with frequent use of computer keyboard and telephone; requires sitting majority of the working day.
• Occasional standing, walking, reaching, bending, and pushing.

Job Type: Full-time

Pay: $24.01 - $31.81 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Human resources: 1 year (Required)

Work Location: One location

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