Join our growing team! Oliver Companies, headquartered in Duluth, MN, is a leading property management company that has been operating since 1978. Through our history and strong values, we have become accomplished in hotel development and management. Our properties are located across the country and fly flags from Hilton, IHG, Choice, and Marriott.

Property Location:

Job Summary

The Administrative Assistant is responsible for providing administrative support to the General Manager and property team. This position will assist with driving property culture and team member engagement activities.

Essential Duties and Responsibilities

• Supports and assists the General Manager with events and efforts to drive team member engagement
• Organizes actions to recognize team member work anniversaries, birthdays, and milestones
• Maintains positive and professional staff and client relationships; welcomes and greet clients and office guests
• Conducts team member orientations and ensures necessary documentation and training requirements are complete
• Coordinates with the Corporate HR team to track and administrate benefits enrollment on property level and maintains on property records
• Administratively supports recruitment efforts by posting open positions
• Maintains company organization charts and the employee directory
• Tracks and maintains records for brand training for all departments and ensures documentation needed to fulfill brand requirements are completed
• Supports office staff and leadership with general operational tasks
• Plans and schedules meetings, presentations, and other office related events
• Answers phones in a professional manner and appropriately directs calls
• Manages communication of information in and out of the office; types out correspondence letters, emails, memos, etc. (paper and electronic); prepares outgoing mail and packages for leaders
• Monitors office supplies; orders and re-stocks as needed
• Performs additional responsibilities as assigned by leadership

Qualifications

• Associate degree or the equivalent in related work experience
• Ability to operate computer and office equipment
• Conduct work-related functions in a professional manner