Financial Associate Job at Harvard University
Position Description
The Office for External Education is a highly entrepreneurial, diverse, and inclusive department within Harvard Medical School, delivering a portfolio of innovative medical education opportunities through live, online, and blended programming, as well as digital, multimedia, and print resources. We reach a breadth of learners, including current and aspiring healthcare professionals, leaders at all levels within companies that serve the healthcare industry, and individuals seeking to live healthier lives.
The Financial Associate will perform accounting tasks and control functions that support the operations and financial record-keeping of External Education, focused on an assigned line of business. This position will facilitate decision-making by processing financial transactions efficiently, implementing improvements, and providing recommendations as needed. This integral support role requires an individual who is adept at prioritizing and focusing on tasks key to internal and external stakeholders.
Specific responsibilities include:
The Financial Associate will perform accounting tasks and control functions that support the operations and financial record-keeping of External Education, focused on an assigned line of business. This position will facilitate decision-making by processing financial transactions efficiently, implementing improvements, and providing recommendations as needed. This integral support role requires an individual who is adept at prioritizing and focusing on tasks key to internal and external stakeholders.
- Processes invoices in a timely manner, utilizing Harvard’s financial tools, including requesting new vendor setups
- Contributes to fiscal month, quarter, and year-end closes by preparing journal entries and assisting with processes
- Processes accounts receivable, including billing, collections, and reconciliations, and communicates with customers
- Supports one or more lines of business by serving as a main finance point of contact, providing a high level of customer service to internal and external stakeholders
- Assists with ad hoc financial reporting and project requests
- Performs various operational accounting processes
- Reconciles and analyzes department balance sheet accounts
- Serves as purchasing card reviewer and ensures compliance with University and procurement policies
Basic Qualifications
3 or more years of experience in finance or accounting or a related field. Higher education may count towards experience.
Additional Qualifications and Skills
- Bachelor's Degree preferred
- Understands financial systems and accounting procedures Proficient with Microsoft Excel and other Office suite applications
- Excellent attention to detail
- Commitment to delivering exceptional customer service
- Communicates and works effectively in a remote environment
- Ability to handle multiple tasks and prioritize in a fast-paced environment
- Works independently or collaboratively with minimal supervision
- May be tested on appropriate skills
Additional Information
Cover letters are strongly encouraged as part of the application process.
May be expected to work occasional overtime.
This position is based in Boston, but the work may be done fully or primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
Harvard University offers an outstanding benefits package including:
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!
May be expected to work occasional overtime.
This position is based in Boston, but the work may be done fully or primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
Harvard University offers an outstanding benefits package including:
- Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
- Retirement: University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
- Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
- Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
- Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!
Job Function
Finance
Department Office Location
USA - MA - Boston
Job Code
400110 Financial Associate I
Department
External Education
Sub-Unit
-
Time Status
Full-time
Salary Grade
054
Union
55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening
Identity
Schedule
40 hrs. per week | Monday - Friday | 8:30 am - 5:30 pm.
May be expected to work occasional overtime.
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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