Finance and Grants Management Specialist

Position Description

Position Overview

Easterseals offers a unique opportunity for a highly motivated and experienced professional to join its team as Finance and Grants Management Specialist. The successful candidate will have experience providing accurate, efficient, and collaborative fiscal oversight of federal, state, and local multi-million-dollar grant awards and contracts. Candidates must have strong budgeting, financial management, reporting, and compliance skills; clear and timely communication; solid project management skills; and an ability to manage multiple, competing priorities under stringent deadlines. Experience working with federal, state, and local funders is required for this position.

Overview of Easterseals

Easterseals DC MD VA (www.eseal.org) is the affiliate serving Washington DC, Maryland, and Northern Virginia. We deliver exceptional services through a network of 10 sites and in-home care, and we provide behavioral health, Adult Medical Day Care, Early Child Development and Education, Therapy, Respite, and Workforce Development services where participants and their families find support, hope, medical care, and enjoyable activities. In addition to serving the overall community, our programs place an emphasis on the special needs of wounded warriors, veterans, active-duty military, and their families. We are an independent 501(c)3 with a local board of directors focused on solving critical issues in our community so that all our neighbors thrive.

Our unique and dedicated staff of over 200 professionals includes specialists in education, therapy, senior services, social work, assistive technology, nursing, and related professions. In addition, as a part of the Easterseals, Inc. international network, we can draw on the resources of almost 25,000 professionals to ensure we remain at the cutting edge of service delivery.

Position Summary

The Finance and Grants Management Specialist (FGMS) will report to the Director, Head Start at Easterseals DC MD VA. The FGMS is responsible for working closely with the Director and staff from the finance department to create budgets and maintain financial systems, policies, protocols, and procedures that are integrated and aligned with the finance department and compliant with federal and state regulations. The FGMS will also ensure fiscal integrity and compliance with Head Start Performance Standards and OMB circulars through the implementation of sound internal controls and adherence with federal fiscal policies and procedures.

Essential Functions

Lead the program in developing, executing, monitoring, and reporting annual budgets.

Accurately track all funds expended and received by the Early Head Start/Head Start program

Process and review all purchase requests prior to submission to accounts payable. Work with the Accounting Operations Specialist to ensure accurate coding and posting of all accounts payable transactions and appropriate supporting documentation is provided. Ensure proper cost allocation apportionments, prepare quarterly financial reports, updated budget vs. actual variance tracking and required grants management submissions.

Review billing submissions through PMS with the Finance team to ensure submission are accurate

Under the guidance of the Director and with input from the Controller, coordinate financial, operational, and administrative activities related to the preparation of waiver requests and associated follow up.

Under the guidance of the Director and in coordination with the Controller, coordinate financial, operational, and administrative activities related to recording, tracking, and reporting on non-federal share requirements and contributions. Ensure that financial records and reporting are compliant with federal regulations and financial accounting standards.

Maintain grant finance-related files to include notice of award, financial agreements, vendor agreements, lease agreements, federal funder reporting calendar, etc. Ensure that all reports and records are stored and tracked, timely and accurately. and

Maintain proper documentation of all expenditures for reimbursements, purchase orders (e.g., receipts)

Maintain fiscal documentation files for all required monthly and quarterly financial reports

Review financial data with the Finance team to ensure accuracy of monthly financial statements

Assemble and compile requested documentation for all audits.

Assist in preparation of agency budgets prior to submission of individual program grant applications

Maintain documentation of all insurance certificates and relevant policy coverage information

Ensure all required licenses and permits are kept current and displayed as required

Review and understand all grant requirements (e.g., Dept. of Education, Dept. of Human Services, Head Start, etc.)

Ensure that all procurement and accounting transactions are handled properly and in accordance with Federal and State regulations

Review all purchase requisitions, purchase orders and reimbursements from employees to ensure that they are completed accurately

Process check requests with the Finance team and track completion of all requests to ensure that all invoices and employee requests are completed accurately and timely

Review all Extended Day documentation to verify accuracy and work with Site Coordinators to address discrepancies

Recommend policies and procedures to create consistency, standardization, and cost effectiveness across Early Head Start/Head Start programs.

Maintain systems to ensure payments for Extended Day vouchers

Participates in assigned meetings, events and training as required

Hire and supervise assigned staff. Meets with assigned staff on a weekly basis to identify and resolve problems, manage projects, track goals, and review work processes and procedures, etc.

Represents the team and/or department at meetings, events, and training as required

Perform other duties as assigned.

Physical Requirements

Ability to sit most of the time with some bending and reaching

Ability to stand, walk, and bend periodically

Ability to engage in repetitive movement of wrists, hands, and fingers – typing and/or writing

Ability to work frequently at close visual range (i.e., preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading)

Ability to receive and respond to oral communication

Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects

Work Environment

Work is generally performed in an office environment.

Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices)

Standard office equipment generally used includes telephone, personal computer (monitor, keyboard, and mouse) or tablet, printer/photocopy machine, calculator, fax machine, etc.

May be required to operate a motor vehicle during duties.

Qualifications

Bachelor's Degree in accounting, business, fiscal management, or a related field required; CPA preferred

At least 5 years of experience in a similar position

Must be able to produce GAAP basis financials via financial software; must be proficient in the use of Abila MIP Fund accounting software and Microsoft Excel

Must be experienced working with Payment Management System (PMS) and federal financial reporting polices, guidelines and procedures

Experience providing financial oversight of Early Head Start/Head Start programs preferred

Background check may be required for this position

Must have excellent written and verbal communication skills; excellent interpersonal skills with a willingness and ability to work with people from diverse backgrounds and perspectives

Demonstrated computer literacy skills, using MS Office applications and other basic data systems including internet navigation

Must be honest, dependable, and able to meet deadlines

Self-motivated and able to work independently

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

EEOC/M/F/V/D

Easterseals policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, veteran status, status as a special disabled veteran, or any other protected criteria as established by federal, state, or local laws. This policy applies to recruitment and hiring, training, promotion, compensation, benefits, transfer, layoff, termination and all other terms and conditions of employment. Employment decisions at Easterseals are based solely upon relevant criteria, including an individual’s capabilities, qualifications, training, experience and suitability.

Easterseals requires all employees to follow its COVID policies and requirements

Job Type: Full-time

Pay: $83,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• District Heights, MD 20747: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Negotiation: 1 year (Preferred)

Work Location: In person

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