The Finance and Administration Manager position offers an opportunity to contribute to the development of this meaningful initiative, and to enrich one’s skills and experience by contributing to decision-making about its future direction.

Reporting to the Executive Director, the Manager will be responsible for a variety of financial tasks: financial analysis, planning, forecasting, and reporting; assisting the Executive Director in developing and monitoring budgets; managing procurement and payments; developing processes for managing the accounting of financial transactions using financial software and university systems; and representing the Harvard & the Legacy of Slavery initiative in collaborating with Finance and Administration in the Office of the President and Provost, and conducting essential operational functions.

The Manager will also be responsible for significant aspects of the Initiative’s operations, including the administration of matters that pertain to in-kind contributions and funded activities. This work will require collaborating with colleagues on matters such as facilities planning and procurement.

As part of the Initiative’s core team and one of the first employees of the recently created Harvard & the Legacy of Slavery initiative, the Finance and Administration Manager will also be expected to contribute to the growth of this new organization by helping to develop business processes, as well as to cultivate a mission-driven organizational culture of truth, transparency, accountability, equity, and collaboration. It is essential that the person in this position have a strong work ethic, be flexible and adaptive to change, and demonstrate professionalism and enthusiasm for the endeavor.

Job-Specific Responsibilities include, but are not limited to:
Finance-related responsibilities

• Supports the Executive Director in the development of the initiative’s annual budget.
• Monitors operational expenses and revenues.
• Evaluates quarterly results, operating budgets, and analyzes multi-year financial plans, and provides guidance to the Executive Director on matters, including the appropriate use of endowment and unrestricted funds.
• Develops hypothetical scenarios and conducts financial analyses that inform decision-making.
• Manages financial closings.
• Might prepare and deliver presentations on the Initiative's budget and financial outlook to the Initiative's leadership and other stakeholders.
• Develops processes for managing the accounting of financial transactions using financial software.
• Manages procurement and payments.
• Represents the Harvard & the Legacy of Slavery initiative in collaborating with Finance and Administration in the Office of the President and Provost and with other colleagues in central finance division.

Administrative Responsibilities

• Manages the administration of outgoing funds and in-kind contributions that support internal, external, and collaborative activities.
• Coordinates annual performance management compliance and reporting.
• Serves as the Harvard & the Legacy of Slavery’s liaison to Human Resources and on employment issues.
• Collaborates with colleagues in the Office of the President and Provost on facilities-related matters.

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

• The following qualifications are strongly preferred. If you meet some, but not all of them, you are still encouraged to apply; we value employees with a willingness to learn.
  Demonstrated interest in climate change and sustainability.
• MBA (or other relevant professional/graduate degree) is a plus;
• Note: An MBA with prior consulting experience, or extensive financial analytics experience in a complex environment, can offset the required years of experience indicated above.
• Strong analytical, problem solving, written oral communication, and organizational skills, including experience presenting to senior leadership.
• Familiarity with Harvard's financial and reporting systems (i.e., Oracle financial applications, including AP, HCOM and PCard; HUBS; People Soft; and Concur).
• Warm, enthusiastic and approachable work style.

• Work is performed in an office setting

Harvard and the Legacy of Slavery Initiative
The Harvard & the Legacy of Slavery Initiative is a university-wide effort to reckon with Harvard’s ties to slavery and to remedy the persistent educational and social harms that human bondage caused to descendants, the campus community, surrounding cities, the Commonwealth, and the nation.

Guided by the recommendations put forward by the Presidential Committee on Harvard & the Legacy of Slavery in April 2022, our work is anchored in a commitment to reckoning with Harvard’s own legacy and to repairing inequities caused by slavery. Our work in leading and enabling meaningful remedies will be visible, lasting and grounded in sustained engagement with the Harvard community, descendant communities and other partners.

Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on campus work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Finance

USA - MA - Cambridge

F0857P Financial Administrator III

Hybrid (partially on-site, partially remote)

Harvard and the Legacy of Slavery Initiative

Office of the President and Provost

Full-time

057

00 - Non Union, Exempt or Temporary

Education, Identity

Full time. Monday through Friday. 35 hours per week.

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.