Extension Fiscal and Grant Coordinator Job at Montana State University
MSU Extension’s mission is to improve the lives of Montana citizens by providing unbiased, research-based education and information that integrates learning, discovery and engagement to strengthen the social, economic and environmental well-being of individuals, families, and communities.
This position provides a key role in the Extension Nutrition Education Program (SNAP-Ed and EFNEP) and Extension Administration which is the hub for all of the various Extension units, including the Nutrition Education Program (located in 15 field offices, with faculty and staff), agent offices throughout the state (54 county offices, 4 reservation offices and 90 agents), the Fire Services Training School (located in Great Falls and serving the entire state, with regular and ad hoc faculty throughout the state), the Extension Forestry Unit (located in Missoula), Extension Publications, Extension Marketing and IT, the Housing/Weatherization Center, 4-H/Youth Development Center, the Local Government Center and Extension Specialists in various departments across campus.
Duties and Responsibilities
Manage budgets from various indexes in coordination with the Extension Nutrition Education Program Director and Extension Finance Team
Independently analyze financial and budget trends and prepare a variety of monthly, quarterly, and annual fiscal reports.
Utilize CatBooks, Banner, Chrome River, and other accounting software to pay expenses, develop and interpret financial reports, and correct errors.
Manage changes in fiscal management practices to maximize efficiency and comply with policy changes.
Manage formal fiscal audits including collecting and retrieving fiscal documentation and providing responses to fiscal questions.
Clarify and coordinate fiscal and managerial responsibilities of Principal Investigators.
Collaborate with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts.
Work as a member of the MSU Extension Finance Team to assist with other duties related to fiscal management.
Interpret and apply applicable University, State, and Federal fiscal policies.
Organize and archive applicable records and documents.
Independently complete tasks in a timely manner according to established deadlines with minimal supervision.
Work with OSP to establish grant indices and distribute monies to institutions and sub-awardees
Provide information from inquiries regarding grant-funded projects including allowable expenses.
Facilitate and conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements.
Other duties as assigned
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s Degree or progressively responsible experience in business administration, finance, accounting, or related field, or an equivalent combination of education and/or experience.
A record of progressively responsible fiscal management including experience preparing and monitoring budgets and financial reports with a high level of accuracy.
Experience with managing or tracking funds. Experience applying and interpreting applicable institutional, local, state, and federal regulations or related standards, guidelines and policies.
Experience with computer-based systems, such as Microsoft Office and accounting software.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience using accounting software: Banner, CatBooks, and Chrome River.
Experience organizing and prioritizing workload and deadlines and handling complex situations while working under minimal supervision.
Experience composing, formatting, and proofing business correspondence, with a high degree of attention to detail and accuracy.
Experience researching grant sources, applying for grants, or reconciling grants from external funding sources.
The Successful Candidate Will
Consistently exercise initiative and good judgment.
Communicate to others in a professional and effective manner, while providing a high level of customer service to a variety of constituents, including information that can be sensitive, confidential or controversial.
Possess the ability to organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to changing priorities.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on February 10, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
This position provides a key role in the Extension Nutrition Education Program (SNAP-Ed and EFNEP) and Extension Administration which is the hub for all of the various Extension units, including the Nutrition Education Program (located in 15 field offices, with faculty and staff), agent offices throughout the state (54 county offices, 4 reservation offices and 90 agents), the Fire Services Training School (located in Great Falls and serving the entire state, with regular and ad hoc faculty throughout the state), the Extension Forestry Unit (located in Missoula), Extension Publications, Extension Marketing and IT, the Housing/Weatherization Center, 4-H/Youth Development Center, the Local Government Center and Extension Specialists in various departments across campus.
Duties and Responsibilities
Manage budgets from various indexes in coordination with the Extension Nutrition Education Program Director and Extension Finance Team
Independently analyze financial and budget trends and prepare a variety of monthly, quarterly, and annual fiscal reports.
Utilize CatBooks, Banner, Chrome River, and other accounting software to pay expenses, develop and interpret financial reports, and correct errors.
Manage changes in fiscal management practices to maximize efficiency and comply with policy changes.
Manage formal fiscal audits including collecting and retrieving fiscal documentation and providing responses to fiscal questions.
Clarify and coordinate fiscal and managerial responsibilities of Principal Investigators.
Collaborate with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts.
Work as a member of the MSU Extension Finance Team to assist with other duties related to fiscal management.
Interpret and apply applicable University, State, and Federal fiscal policies.
Organize and archive applicable records and documents.
Independently complete tasks in a timely manner according to established deadlines with minimal supervision.
Work with OSP to establish grant indices and distribute monies to institutions and sub-awardees
Provide information from inquiries regarding grant-funded projects including allowable expenses.
Facilitate and conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements.
Other duties as assigned
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s Degree or progressively responsible experience in business administration, finance, accounting, or related field, or an equivalent combination of education and/or experience.
A record of progressively responsible fiscal management including experience preparing and monitoring budgets and financial reports with a high level of accuracy.
Experience with managing or tracking funds. Experience applying and interpreting applicable institutional, local, state, and federal regulations or related standards, guidelines and policies.
Experience with computer-based systems, such as Microsoft Office and accounting software.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience using accounting software: Banner, CatBooks, and Chrome River.
Experience organizing and prioritizing workload and deadlines and handling complex situations while working under minimal supervision.
Experience composing, formatting, and proofing business correspondence, with a high degree of attention to detail and accuracy.
Experience researching grant sources, applying for grants, or reconciling grants from external funding sources.
The Successful Candidate Will
Consistently exercise initiative and good judgment.
Communicate to others in a professional and effective manner, while providing a high level of customer service to a variety of constituents, including information that can be sensitive, confidential or controversial.
Possess the ability to organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to changing priorities.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on February 10, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.