GENERAL FUNCTION:

Responsible for coordinating activities assigned by the City Manager. Duties may vary and include knowledge of all aspects of public administration as it pertains to municipal government. Position requires frequent contact with various organizational personnel, elected officials, various boards and committees, outside agencies and citizens to exchange information concerning organizational procedures and/or practices and operational matters. Duties performed require a knowledge of current organizational, managerial and administrative concepts and principles; knowledge and skill in utilizing basic research principles and practices. Works independently in performing assigned duties, with discussion of assignments with City Manager.

ESSENTIAL FUNCTION:

• Coordinates activities of the City Manager and the overall City organization, as assigned.
• Establishes and maintains effective working relationships with a wide range of individuals both in and outside the City organization.
• Interprets and ensures compliance with local, state and federal regulations as applied to those areas assigned.
• Meets the public, receives telephone calls and visitors.
• Schedules appointments for City Manager and confirms meetings with officials, citizens and community bodies.
• Maintains confidential records to prepare accurate reports for file records and materials.
• Prepares documents, letters, records, etc. Must meet departmental standards for proper format, grammar, spelling, punctuation, accuracy and neatness.
• Prepares Council agendas, proclamations, resolutions, recognitions, presentations, etc., as necessary.
• Prepares and duplicates packets for City Council meetings and ensures deliverance of same in a timely manner.
• Prepares agendas, minutes, setup and record meetings, etc., for various City boards and commissions, as needed.
• Assist City Council members at the direction of the City Manager.
• Performs other related duties as required and/or assigned by the City Manager.

MINIMUM ACCEPTABLE QUALIFICATIONS:

• High school graduate or equivalent.
• Knowledge of office practices, procedures, systems and equipment.
• Knowledge of the structure and operations of municipal organizations.
• Skill in oral and written communication.
• Ability to handle citizen complaints, problems, concerns, etc., in a tactful and pleasant manner.
• Ability and willingness to maintain confidentiality.
• Ability and willingness to assume responsibility for work performed.
• Skill in accurately compiling, organizing and recording information.
• Ability to operate various office equipment and possess knowledge of Microsoft products.
• Ability to establish and maintain effective working relationships with elected officials, various City boards and commissions and the general public.
• Must present a professional appearance.
• Must possess a valid Oklahoma State driver’s license and a driving record acceptable to the City’s insurance carrier.

ACCEPTABLE EDUCATION/CERTIFICATION:

• Must possess a minimum of high school education. College degrees, various certifications, job-related credentials, experience, etc., a plus.

SUPERVISION:

Performs under the direct supervision of the City Manager.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Del City, OK: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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