VW. Two letters. Endless opportunities. A bright future.

Innovation. Sophistication. Optimization. This is our Passion.

Worldwide, the Volkswagen Group has a long tradition of dramatic innovations. The Volkswagen Group with its headquarters in Wolfsburg is one of the world’s leading automobile manufacturers and the largest carmaker in Europe. The Group comprises twelve brands from seven European countries: Volkswagen Passenger Cars, Audi, SEAT, ŠKODA, Bentley, Bugatti, Lamborghini, Porsche, Ducati, Volkswagen Commercial Vehicles, Scania and MAN. Here in the US, we are blending German engineering with American ingenuity.

At the Innovation & Engineering Center California (IECC), we represent the Volkswagen Group in applied research and development. Located in the heart of Silicon Valley, we create bold new ideas for the Volkswagen, Audi, Bentley, Lamborghini, Bugatti and Porsche brands. We’re a team of engineers, designers, scientists, and psychologists looking to develop innovations for future generations of cars, and to transfer technologies from many industries and research institutions into the automotive domain. Our mission is to drive change which means we are not only impacting one of the world’s largest car makers, but also the lives of millions of people. Are you ready to join us?

Executive Coordinator

Role Summary

This administrative position provides primary administrative support to a Vice President and provides secondary support to other top managers on the team. Will also assist with other management level secondary support for scheduling/calendars as required.

Role Responsibilities

• Manage electronic schedules to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes & ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks & issues.
• Screen & route written & electronic mail & telephone calls, both internal & external.
• Prepare clear & well-written communications on behalf of senior leaders, both within GoA & with outside recipients, including VW AG as required. Prepare & coordinate various reports, presentations & documents within the departments by gathering data &/or preparing PowerPoint slides & when required, submit to Office of the EVP for inclusion into Board & other high-level presentations.
• Prepare, pre-review, submit & track expense reports & maintain records for senior management.
• Prepare, track & follow-up on Check Requests, Purchase Requisitions, RFQ’s, & PAR’S to ensure timely delivery of goods & services.
• Monitor departmental travel requests, verify need for travel & approve on behalf of senior leaders.
• Organizes and confirms domestic and international travel arrangements.
• Assists with expense reports and the creation of travel profiles.
• Assists upper management with Executive Visits, OHM Meetings, Off-Sites, Team Building Events, Team Leader Quarterly Meetings, and all other organizational meetings.
• Plan summer and holiday party and other company-wide events.
• Maintain signature authorizations/deletions.
• Responsible for ordering office supplies, maintain office supply cabinet/resources, & prepare OA, catering & other requests on behalf of senior leaders & team members as required.
• Provides support to the Sr Manager Mobility Design & Technology and overall team as needed.
• Conducts regular financial analysis of operational costs and budgets.
• Works with VW Group of America on company-wide policies and events.
• New hire bundles, PKI card request, onboarding of new hires.
• Describe the complexity of the role, scope, impact etc.

Qualifications

• Minimum 3-5 years of experience needed.

Education

Required

• Bachelor’s Degree or equivalent work experience.

Desired

• MBA or Master's Degree.

Required Specialized Skills

• Administrative Assistant experience working with executives.
• Highly proficient in computer skills (Microsoft Word, Excel, PowerPoint, Outlook, Internet Browsers).
• Ability to manage multiple calendars/schedules.
• Experience with Jira and Confluence.
• Analytical and conceptual thinking – using logic and reason, creative and strategic.
• Communication skills – interpersonal, presentation and written.
• Computer savvy – skilled in the use of software.
• Integration – joining people, processes or systems.
• Influencing and negotiation skills.
• Problem solving.
• Resource management.
• Must be fluent (business level) in German

Desired Skills

• Administrative Assistant experience with executives in the automotive industry.

In Belmont, California, the salary range for this role is $75000 - $92000, depending on education and experience.

Volkswagen's roots in Silicon Valley sprout the tech-driven future of transportation

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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