Essential functions of this position include the following:

Provide executive support for VP of Government and Community Relations. Functions include initiating, planning and completing administrative activities such as drafting correspondence, scheduling calendar, managing travel arrangements, financial processing and effectively liaising with internal and external constituents.

Assist the VP with the managing the overall business operation of the unit. Responsibilities include processing financial transactions, contract management, fiscal reporting, travel, payroll, and related duties.

Administer the GCR budget and coordinate financial aspects for GCR. Prepare required budget documents and supporting materials to ensure appropriate management oversight of all fiscal matters. Review and analyze reports for errors or opportunities for cost savings. Assist in developing and justifying budget requests.

Serves as the liaison to various internal and external constituents through correspondence, phone, and in-person contact.

Coordinate logistics for special events managed by the GCR including coordinating venue, audio-visual, catering, transportation, and materials.

Provide communications support for the GCR team including newsletter preparation and distribution, special event invitations and registrations, and maintenance of the department’s websites. Provide administrative support for the UF Campaign for Charities.

This position serves as the department contact/coordinator for asset management, effort reporting, space allocation, building emergency coordination, and records management.

Salary will be commensurate with education and experience.

Bachelor’s degree and five years of experience or an equivalent combination of education and experience.

Must be able to effectively communicate with various audiences and build trusting, collaborative relationships across a wide range of internal and external audiences. Strong organizational skills are required, as is attention to detail.

• Working knowledge of university administrative and fiscal policies.
• Experience working in university financial and budget systems.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively both verbally and in writing.
• Strong commitment to customer service.
• Ability to work independently and exercise prudent judgment.
• Ability to maintain confidentiality of sensitive information.
• Efficiency in Microsoft Office.
• Ability to learn PeopleSoft operating systems.

In order to be considered all applicants must submit a cover letter, resume, and list of professional references.

Applicants should submit their application packages through the official Careers at UF website by Wednesday, January 25, 2023.

A criminal background check is required.

Applications must be submitted by 11:55 p.m. of the posting end date.