We are a successful, high volume, patient-focused practice seeking an executive assistant with some personal assistant duties to work directly with the Owner/Doctor of our rapidly growing Orthodontic practice. The ideal candidate will be a sharp, energetic and dependable individual with a positive attitude and willing to be a team player. We offer a full-time schedule at a single location (Montebello, CA) with a fun-loving and hard-working team. Our mission is to create as many smiles in our community as possible by providing excellent and efficient care at affordable prices.

Requirements:

• Minimum 3-5 years of successful executive assisting
• Extremely strong writing skills. Ability to write letters, presentations and other written communication.
• Must be able to work within deadlines and execute in a fast-paced environment. Must be able to manage multiple projects at the same time and be flexible to accommodate last minute changes.
• Stay one step ahead of Owner/Doctor by anticipating his needs and by taking a proactive approach to problem solving and independent thinking.
• Organization is a MUST!
• Must have great phone skills.
• Extremely knowledgeable in Google Sheets, Docs and Forms. Proficient in Microsoft Word, Excel and PowerPoint. Experience using Apple products a plus. G suite (word, excel etc. ) Asana (task management software), Ortho2 (pt software that would need training).
• Must be punctual and have excellent time-management skills.
• Outgoing and positive demeanor! You will be interacting with numerous important individuals.

Responsibilities:

• Conserve our Owner/Doctor’s time, which will allow him to focus on increasing revenue and growing the practice. This includes handling almost all his personal affairs.
• Serve as a liaison between Owner/Doctor and key employees
• Manage Owner/Doctor’s calendar, schedule & coordinate meetings internally and externally.
• Arrange travel by developing itineraries and agendas; booking transportation, lodging and meeting accommodations.
• Answer questions and requests directed to the Owner/Doctor.
• General correspondence including typing memos, sending emails, screening calls, setting appointments.
• Maintain extensive filing system of records, bills and other documents in G Suite and Google Drive.
• Manage the upkeep and maintenance of Owner/Doctor’s homes, cars and properties.
• Operate office equipment such as computer, fax, scanner, copier, etc.

Benefits:

• Health/dental/vision insurance
• Bonus pay
• Vacation pay
• Sick pay
• Holiday pay
• Retirement plan
• Free orthodontic treatment

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift

COVID-19 considerations:
Employee vaccination and mask wear mandated.

Experience:

• Executive assisting: 3 years (Required)
• Personal assisting: 3 years (Required)

Work Location: In person

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