APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another.

The responsibilities of this position include: supporting primarily the Vice President for Student Belonging, the Student Belonging leadership team, and the centralized communication strategies related to the division. This person is entrusted with handling sensitive information that will require the utmost confidentiality and seasoned decision-making.

Required Education

• Bachelor’s degree or equivalent education and experience.

Required Experience

• Five to seven years of executive assistant experience, university setting preferred.

Primary Duties/Essential Functions

Centralized Communication

• Marketing the core values of student affairs by creating a marketing plan.
• Coordinate and disseminate emails to all students.
• Assess and create a centralized system for all incoming inquiries related to student concerns.
• Collaborate with various offices on campus to ensure clear communication related to student belonging (i.e. values, services, policies, etc.).
• Manages social media and newsletter content related to student belonging.
• Create a communication plan between various student belonging offices.
• Create a regular communication plan to all students regarding any upcoming events, services, etc. to ensure higher level of engagement from all students.

Office of Student Belonging

• Serves as confidential support to the Vice President for Student Belonging in preparing all paperwork and forms and responding to requests and correspondence, keeping appointment calendars, and screening telephone calls and visitors as appropriate.
• Serves as needed to give confidential support to the Dean of Students, the Dean of Spiritual Life and the Dean of Wellness.
• Provides reports, research and other tasks as needed by the Vice President for Student Belonging.
• Prepares communication and provides information from the Vice President to the Student Affairs Directors, and staff as required.
• Arranges all Student Affairs Directors’ and Student Belonging Leadership Team meetings, events and retreats. Coordinates and manages special program events as requested.
• Prepares board reports, agendas and relevant information for the Student Affairs Committee of the Board meetings.
• Assists board committee chair and committee members as needed. Serves as the recording secretary for the Student Affairs Committee meetings.
• Assist the Vice President regarding management and monitoring of the Student Affairs budget.
• Prepares expense reports, and purchase requisitions for the Vice President of Student Belonging.
• Performs other projects as assigned by the Vice President.
• Regular, punctual attendance as required by the supervisor based on department needs.

Skills

• Proficiency in Microsoft Office products, including Word and Excel.
• Type 55 wpm.
• Understands business office procedures.
• Excellent oral and written communication skills with good command of the English language. Ability to compose, proofread, and edit correspondence.
• Proficient in taking minutes in various meetings (including administrative team meetings, confidential student meetings, and board meetings).
• Strong organizational, problem solving, interpersonal interaction and bookkeeping skills.
• Able to provide exceptional customer service with a positive gracious spirit.

Mental Demands

• Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment with accuracy and consistency.
• Ability to work independently and meet deadlines.
• Ability to work collaboratively with a team, as well as an independent contributor.
• Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
• Self-starter with a positive attitude.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Requires repetitive motions and sitting at computer keyboard; intermittent sitting and standing.
• Hearing and speaking on the telephone.
• Able to conduct business at other offices on campus.
• Able to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office, comfortable temperature.

Technologies

• Proficient in Google Apps., Microsoft Office, Word, Excel and mass email programs, and social media programs.

Compensation

• Grade 10: $25.94 to $33.72 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.