Administrative Assistant
We are a 18 year old Security Installations company looking for a responsible and experienced Executive Administrative Assistant. Job responsibilities include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, G-mail, and Quickbooks online. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office, allow others to focus on their tasks at hand. Administrative Assistant responsibilities include but are not limited to the below list.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments, installations, and service calls.
• Create estimates and invoices.
• Create Purchase Orders for material
• Collections of past due invoices
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain contact lists
• Act as the point of contact for internal and external clients
• Assist Owner of company with overall day to day tasks.

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Proficiency in Quickbooks Online or desktop
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Ability to commute/relocate:

• Saddle River, NJ 07458: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• QuickBooks: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Work Location: In person

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