Why United Way

Since 1925, Valley of the Sun United Way (VSUW) has unified diverse partners, donors, businesses, nonprofits, government, and faith-based communities to build a stronger Valley for us all. United Way belongs to our community, so we seek community input on the most pressing issues, and then we bring people, organizations and companies together to proactively solve them. Right now, many people seek trustworthy insights and information AND they want to help, but they don’t know how. United Way makes it simple for people and organizations to be part of the solution; to come together to take action.

What is Mighty Change 2026?

We envision a community where every child, family and individual is healthy, has a safe place to live, and has every opportunity to succeed in school, in life, and in work. And we believe there’s never been a better time to make that happen. Now is our opportunity to band together and fight for a more equitable future. To be bold and loud. To kick down old barriers and champion new ways of thinking. Now is the time for Mighty Change. Over the next five years, we will put all of our efforts behind driving positive change for our community to reach Mighty Goals in Health, Housing and Homelessness, Education and Workforce Development. We can’t beat today’s issues with yesterday’s thinking. Change demands bold new solutions. So we’re redeploying our energies and realigning our resources and partners to support our community. The goals we’ve set are not small or easy, but they are achievable when we work together as a community to be a force for change. Check out our Mighty Goals here: https://vsuw.org/mightychange.

Who We’re Looking For

We can’t do this work alone. We’re looking for people who live up to our competencies as an organization and demonstrate them in these ways:

• Accountability: delivering on their commitments and taking responsibility for the outcomes of their actions and decisions
• Adaptability: changes with business needs and priorities and open to different and new ways of doing things
• Influence: able to gain the support of others for ideas and solutions and promotes the creation of shared mission, vision and values
• Quality/Attention to Detail: sets and maintains high quality performance standards, open to continuous improvement, and pays close attention to details
• Teamwork: promotes cooperation and commitment to achieve goals and deliverables and willing to share and receive information

We’re seeking an Executive Assistant (EA) to our Finance, Information Technology, and Administration (FITA) team. This position provides executive support to the Chief Financial and Operating Officer (CFOO), the Chief of Community Development and Engagement Officer (CCDEO), and multiple Board Committees. This position handles details of a highly confidential and critical nature and will independently manage multiple tasks and projects with competing priorities and deadlines.

This position will also support front desk/administration as well as organizational cross-functional work groups and project teams as necessary. This position is considered essential to our business and required to work in-office at least three (3) days per week and may be eligible to work remotely up to two (2) days per week. Finally, the EA should have a passion to help others, is driven to make a difference, and has great communication, administrative and organizational skills.

What This Position Does:

Reasonable accommodations may be made to enable individuals with different capabilities to perform the essential functions.

Executive Administrative Support and Board Committees/Task Forces

• Provides administrative support to the CFOO and CCDEO, which includes but may not be limited to calendaring; preparing and reviewing documents, reports, and correspondence; coordinating and preparing for department-wide and other meetings; and any other administrative/support tasks as requested
• Provides administrative support for Board Committees, Board Cabinets, and Task Forces (as assigned), including producing and updating annual schedules, rosters, and contact lists; calendaring meetings; drafting, finalizing, and disseminating agendas, meeting materials, and minutes of the meetings; producing PowerPoints; maintaining rosters in Andar 360 database; and updating/maintaining the Board Portal with all materials.
• Processes and submits all travel requests for CFOO and CCDEO, which includes but may not be limited to researching airfare, hotels, and conference registrations.

General

• Acts as backup/additional support for front desk/reception coverage when requested.
• Provides administrative support to organization-wide cross-functional teams as assigned.
• Identifies opportunities for efficiencies by contributing fresh ideas for improvement.
• Continually seeks to increase organizational knowledge and professional capabilities by actively participating in internal teams/committees, meetings, trainings, and other programmatic opportunities as required and/or schedules allow.
• Other duties as assigned.

Have a degree? Great. Have work experience? Amazing. A combination of education and/or relevant work experience can be considered in lieu of a degree.

Here’s what’s required to do this job:

• At least three (3) years of experience with supporting executive staff and administrative duties in an office setting, and reception/front desk experience
• At least five (5) years Business Administration, Business Management, Nonprofit, or a related field experience or equivalent post-secondary degree.
• Expert proficiency in Outlook.
• Expert proficiency in Microsoft Office Suite.
• Proficiency in Microsoft CRM or similar CRM tool
• Proficiency in developing and running PowerPoint presentations
• Proficiency in Zoom meeting management and optimizing the various presentation capabilities of Zoom
• Proficient in the use of technology and the ability to learn and navigate technological systems and software.
• Ability to occasionally work outside regular office hours

In addition to the Organizational Competencies listed above, this individual must also be able to demonstrate the following:

• Change Management: Clearly defines and articulates a vision to acquire employee and stakeholder buy-in; Maintains connections and communicates effectively with employees; Develops strategies that are in alignment with the organization creating viable and sustainable results
• Initiative: Takes action to influence events without hesitation; Generates ideas for improvement, takes advantage of opportunities, suggests innovations; Reasonably resolves issues, problems, and situations
• Integrity: maintains confidentiality, shares complete and accurate information and adheres to organizational policies and procedures
• Planning and Organizing: sets priorities, plans and organizes tasks to achieve objectives and allocates and uses resources wisely
• Relationship Building: Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect; Maintains an open, approachable manner, and treats others fairly and respectfully; Asks questions to identify shared interests, experiences, or other common ground

This job might not be the right fit if you:

• Become overwhelmed by fast paced environments
• Are uncomfortable or hesitant with change
• Have a hard time working with different approaches and/or management styles
• Struggle with time management capabilities and prioritizing
• Like your own permanent desk and space

What We Offer:

• An opportunity to become an active part in bringing vital partners and passionate community members together in an effort to crew Mighty Change in Maricopa County
• A full-time, salary position: the salary for this position is: $55,000 - $60,000k
• A robust benefits package that includes:
• Different options for medical, dental and vision benefits so you can select what is best for you and your family
• Health Savings Account (HSA), Flexible Spending Accounts for healthcare and dependent care
• Teladoc for convenient and affordable access to quality medical care via phone or video anytime
• A 403B retirement savings plan with a company match after one (1) year of employment
• Eligibility for up to $2,500 in educational assistance per fiscal year and we’re an eligible employer for the Public Service Loan Forgiveness Program for federal student loans
• Generous Paid Time Off (PTO) and 11 paid holidays per year
• Employer-Paid premiums for life insurance for up to two times employees’ annual salary
• An Employee Assistance Program (EAP) that includes counseling visits, text/chat capability, personal coaching sessions, and wellness app

We work in a hybrid environment and some in-office work will be expected at our office at 32nd Street and Camelback. We’ve been telecommute-friendly for eligible roles since 2015 and most employees work in the office 1-3 days a week. Working in a hybrid environment hasn’t affected our collaboration, communication and relationship-based culture. To be successful at this, you’ll need to make sure you have high-speed internet access and a quiet, noise-free home office space that is free from distractions.

Referral request: This job may not be for you, but perhaps you have a friend who would be a perfect fit. Send them this link. Thanks!

VSUW believes culturally diverse governance structures and workforces are assets to VSUW and its participating organizations. VSUW values each person as an individual, promotes the understanding and appreciation of cultural differences, and advocates, encourages, and supports the development and implementation of plans and actions to recruit, retain, develop, and advance people of culturally diverse backgrounds throughout VSUW.

VSUW is an equal opportunity employer and is committed to providing a work environment that is free from unlawful discrimination, harassment, and retaliation. It is the policy of VSUW and the responsibility of every staff member to treat colleagues fairly and in a professional, cooperative manner. It is the policy of VSUW to hire, employ, train, retain, promote, compensate, demote, discipline, terminate, and otherwise treat all staff members and job applicants on the basis of merit, qualifications and competence without regard to race, age, sex/gender, sexual orientation or preference, gender identity or expression, color, national origin, citizenship status, pregnancy, childbirth or related medical conditions, religion, marital status, genetic characteristics, mental or physical disability, veteran status or any other factor protected by law.