Title:
1105-NN_ADMINPRO - Executive Assistant

Business Title:
Executive Assistant

Additional Titles:

Location:
WSU PULLMAN CAMPUS

Employee Type:
Admin. Professional

Job Family:
Administrative Professional - Not OT Eligible

Position Details:

Summary of Duties:
Washington State University seeks a dynamic and proactive Executive Assistant to the Executive Vice President for Finance and Administration/CFO. This position works at a high level of the organization, interacting with internal and external constituencies on a variety of complex issues. The position also serves as the primary point of contact; manages the VP's exceptionally complex calendar; plans, researches, and recommends solutions to complex issues; and oversees the daily operations of the e\Executive Vice President for Finance and Administration/CFO's office. The successful candidate must exercise discretion, good judgment, and significant initiative.

The Position
The Executive Assistant provides a wide range of executive-level administrative support of a substantial and confidential nature to the Executive Vice President for Finance and Administration/CFO. This includes managing all aspects of the Executive VP/CFO's complex schedule and coordinating travel arrangements; anticipating needs and gathering or creating briefing materials; composing correspondence, presentations, and other materials in support of the Executive VP/CFO, ensuring coordination of information flow; developing relationships with colleagues in the Offices of the President, the Executive Vice Presidents and Chancellors, and other units system-wide; handling confidential or sensitive information; serving as liaison to individuals both internal and external to the University; and assisting with follow-up on a broad range of institutional issues. Research, prepare, proofread, edit and/or coordinate drafts of Board of Regents materials, presentation materials, technical and administrative correspondence/documentation under the Executive Vice President for Finance and Administration/CFO's name for internal and external matters.
Coordinates the daily operations of the Executive Vice President for Finance and Administration/CFO's office, develops and implements processes that improve office functionality, efficiency, and professionalism.

The individual in this position must be proactive, efficiently responsive, undertake projects with little direction, and analyze and summarize information for reports and presentations as requested.

Required Qualifications:

• A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements.
  
• Computer skills including proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
  
• Demonstrated oral and written communication skills.
  
• Experience providing office management and supervision.
  
• Experience preparing administrative correspondence (i.e. presentation materials, e-mails, memos, etc.)
  
• Demonstrated ability to perform tasks with a high degree of accuracy and thoroughness.
  
• Demonstrated record of responsible administrative support background.
  
• Experience in maintaining a high level of confidentiality.
  
• Ability and willingness to occasionally travel, work weekends and work after regular business hours.

Preferred Qualifications:

• Demonstrated ability to manage multiple priorities with competing deadlines.
  
• Experience in higher education and/or in the areas of finance, budget, facilities, public safety, compliance and other areas within the WSU finance and administration portfolio.
  
• Previous experience at Washington State University, including experience with WSU systems, business policies and procedures.

Additional Information:

Area/College: Finance and Administration
Department Name: Office of the Executive Vice President
City, State, Zip: Pullman, WA 99164
Department Link: faa.wsu.edu
Monthly Salary: $5,485.73 - $8,402.20 In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review WSU's Administrative Professional Compensation. WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.
FTE: 100%
This is a permanent position.
Posting Close Date: Applicants must submit their completed application by Monday, March 27, 2023 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must upload the following documents to their online application. External candidates, please upload all documents in the "Resume/CV" section of your application. Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application.
Required Documents:

• Resume
  
• Cover Letter

Time Type:
Full time

Position Term:
12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Executive-Assistant_R-9062

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.

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