EXECUTIVE ASSISTANT

Position Summary

The Executive Assistant will help coordinate the activities of the CEO, CCO and the Board of Directors. The ideal candidate will be an expert project manager who can anticipate the needs of the CEO and CCO, manage a rapid flow of work, stay mindful of all the details while holding the big picture and constantly calibrate multiple and often competing needs. Strong communication skills are essential.

About the Brookline Center

The Brookline Center for Community Mental Health is a leading provider of mental health care and social services for adults and children. The Brookline Center has long played an important role in expanding access to mental health care in the community, and the pandemic has only heightened these needs.

Beyond our provision of high quality, affordable outpatient care, the Brookline Center creates and operates nationally recognized, innovative mental health programs through partnerships with schools, community agencies, and healthcare providers in Greater Boston, across Massachusetts and, increasingly, nationwide. In response to the ongoing crisis in mental health care access, the Center is poised for significant strategic growth in the coming years. If you’re excited about driving change and passionately believe that all people deserve access to quality behavioral health care, we have an amazing opportunity for you!

We are actively interested in ensuring that the Brookline Center for Community Mental Health represents a range of experiences and backgrounds. Qualified candidates with diverse racial, cultural, multilingual, religious, class, and/or gender background and experiences are strongly encouraged to apply.

Key Responsibilities:

• Manage the calendars and emails of the CEO and the COO and prioritize sensitive matters; respond to and prepare correspondence and emails in a timely fashion.
• Schedule meetings, prepare agendas and other necessary materials.
• Act as the point of contact among executives, managers, employees, clients and other external partners.
• Compose correspondence on behalf of the CEO and COO.
• Support scheduling needs of the Board of Directors.
• Attend Board of Directors and Board Committee meetings, take and distribute meeting minutes.
• Prepare meeting materials, including agenda, note-taking and creating or editing presentations.
• Coordinate internal and external meetings and events.
• Organizes and maintains the CEO’s and COO’s working files.
• Prepare reports by collecting and analyzing information; prepare presentations.
• Coordinate all travel arrangements.
• Prepare and submit expense reports.
• Act as hiring manager for executive positions.
• Coordinate talent activities for executive positions, including development plans and evaluations.
• Coordinate with COO regarding facility and equipment repair requests with building management and/or outside vendors and follows up through completion.
• Maintain confidentiality of highly sensitive information
• Other activities, responsibilities, projects as needed to assist CEO and COO.

Education and Experience

• 2+ years of project management experience.
• Experience in providing executive senior executives.
• Associates-level degree or higher preferred, but not required.
• Bachelor’s degree preferred or equivalent experience in providing executive and administrative support to an organization.

Qualifications

• Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word and PowerPoint; High degree of digital fluency using cloud-based office tools such as SharePoint and other web-based applications; demonstrated ability to incorporate and leverage these tools into day-to-day work.
• Experience in a Human Services / Non-Profit organizational setting preferred.
• Enjoys and works effectively in culture of collaboration, ongoing change, commitment to racial equity, diversity and inclusion.
• Strong interpersonal, writing, proofreading, organizing, phone and office skills
• Ability to solve problems and deal with a variety of complex variables in situations where limited standardization exists.
• Ability and interest in gathering data, compiling information, and preparing reports.
• Enjoys and works effectively in culture of collaboration, ongoing change, commitment to racial equity, diversity and inclusion.
• Ability to function in a calm and effective manner during crisis situations.
• Demonstrated capacity for problem-solving and taking initiative, evidence of good judgment and history of high productivity.
• A professional sense of integrity and the ability to maintain and manage confidential information.
• A commitment to the Center’s mission, including its commitment to diversity, equity and inclusion in the workplace.

Benefits

The Brookline Center offers a supportive, mission-focused work environment; professional growth opportunities; competitive salaries; and a comprehensive benefits package that includes medical, dental and vision insurance, pre-tax savings and retirement plans, disability and life insurance, and generous paid time off.

Equal Employment Opportunity

The Brookline Center is an equal opportunity employer, committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Brookline, MA 02445: Reliably commute or planning to relocate before starting work (Required)

Experience:

• working with senior executives,: 1 year (Preferred)

Work Location: One location

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