Success Profile

Courageous
Results-driven
Proactive
Problem-Solver
Leadership
Team player

The Executive Assistant will report to and support the US Head of Brand and Innovation. In addition, this role will support two category teams (Personal Care and Pain and Sleep) for Sanofi Consumer Healthcare. The position is a key interface to CHC Leadership Team, internal and external contacts, stakeholders and agency partners.

The Executive Assistant is responsible for performing a variety of administrative, business supportive, technical, and clerical tasks and activities including but not limited to meeting and calendar prioritization & management, travel arrangements, expense reporting, project support, procurement administration, communications, ad hoc support as needed.

Key Duties and Responsibilities

Provide administrative support:

• Travel arrangements – coordinate domestic and international travel needs to ensure smooth and efficient itineraries and schedules for Head of Brands & Innovation and Category Heads

• Calendar management – proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings for Head of Brands & Innovation and Category Heads

• Expense reports – process expenses accurately and in a timely manner for Head of Brands & Innovation and Category Heads

• Event management for internal and external

• Manage the Purchase Order process in collaboration with brand leads for all category /department-initiated needs

• Process and track department invoices

• Presentation creation and editing

• Management of Microsoft Teams Channel

• Documentation and record keeping

• Sample ordering for national and international delivery

• Manage product stock supply for Personal Care and Pain & Sleep brands.

• Daily/weekly reporting from a variety of systems

• Foster collaborative relationships with key agency partners

• Foster collaborative relationships with other Executive Assistants and Coordinators, work together efficiently, facilitating mutual alignment and sharing best practices

• Provide support for ad hoc requests related to budget, people processes, contracts and meeting management

Qualifications, experience, and skills

• College degree (preferred) in business, communication, or related discipline

• A minimum of 5 years previous administrative experience with progressively expanded responsibilities

• Prior experience supporting Senior Leaders, ideally in a global context

• Experience working in consumer products, technology, pharmaceutical or biotech company

• Advanced MS Office skills (Excel, PowerPoint, Word, Outlook)

• Knowledge of office management systems and procedures

• Working knowledge of common office intranet tools such as Concur, Ebuy, Workday and comfortable learning new web-based systems

• Strong, clear, and concise oral and written communication skills

• Proactive problem-solving positive mindset and willingness to take on new projects

• Highly organized with the ability to manage multiple conflicting priorities in a fast-paced and demanding environment

• Strong attention to detail to ensure smooth and efficient flow of day-to-day operations and excellent follow up skills

• Ability to interact with all levels of the Sanofi organization including the most senior management

• Self-motivated with the ability to work remotely, independently as well as part of a team

• Empathy, sensitivity, and discretion handling sensitive and confidential matters

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

As a healthcare company and a vaccine manufacturer, Sanofi has an important responsibility to protect individual and public health. All US based roles require individuals to be fully vaccinated against COVID-19 as part of your job responsibilities.

According to the CDC, an individual is considered to be “fully vaccinated” fourteen (14) days after receiving (a) the second dose of the Moderna or Pfizer vaccine, or (b) the single dose of the J&J vaccine. Fully vaccinated, for new Sanofi employees, is to be fully vaccinated 14 DAYS PRIOR TO START DATE.

#GD-SA
#LI-SA

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.