About Pacific Medical Resources:

Pacific Medical Resources is a leading home health agency providing the Gold Standard of Care and compassionate care to clients in the comfort of their homes. We are dedicated to improving the health and well-being of our clients through personalized care plans, skilled nursing, and supportive services.

Position Overview:

We are seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to our Director of Operations. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment. This role is crucial to ensuring smooth daily operations and the efficient execution of the Director's responsibilities.

Key Responsibilities:

• Manage the Director of Operations calendar, including scheduling appointments, organizing meetings, and coordinating travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documentation to support the Director of Operations and their team.
• Act as a liaison between the Director of Operations and internal and external stakeholders, ensuring timely and effective communication.
• Draft, proofread, and edit correspondence, reports, and presentations on behalf of the Director of Operations.
• Maintain accurate and up-to-date files, records, and databases for the Director of Operations and their department.
• Assist with the planning and coordination of events, conferences, and training sessions
• Manage and track departmental expenses and budgets, including processing invoices and expense reports.
• Provide general administrative support, such as answering phones, filing, and managing office supplies.
• Assist with special projects and other duties as assigned by the Director of Operations.

Qualifications:

• Experience in an executive assistant or administrative support role.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office and Google Suites (Word, Excel, PowerPoint, and Outlook).
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Discretion in handling sensitive and confidential information.
• Experience with budget management and expense tracking is a plus.
• Familiarity with home health agency regulations and processes is preferred but not required.

Education:

• An Associate's degree in business administration or a related field is preferred but not required.
• A high school diploma or equivalent is required.

Pacific Medical Resources is an Equal Opportunity Employer and is committed to creating a diverse and inclusive workplace. We encourage applicants of all backgrounds, experiences, and perspectives to apply.

Job Type: Full-time

Pay: $68,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• On call

Ability to commute/relocate:

• Ukiah, CA: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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