Tufts University’s University College (UC) is dedicated to programming that meets the educational needs of learners, wherever they are on their learning journey. Today, UC’s programmatic areas include Tufts Professional & Custom Education Programs, Tufts Pre-College Programs, and Tufts Lifelong Learning & Osher Institute. UC has grown quickly since its inception in November 2018 and is poised for substantial medium-term growth with the incorporation of degree and certificate programs through which it hopes to significantly expand access to Tufts’ world-class education. UC offers a fast-paced, nimble environment made of highly trained professionals who love the higher education environment and are committed to providing world class education in the 21st century to a wide variety of students. UC is well-positioned to develop a distinctive presence in the greater Boston landscape as part of a diverse and accessible institution that makes learning and engagement with education of all kinds for all people a part of its core mission.

Reporting directly to the Dean and with a dotted-line reporting relationship to the Deputy Executive Administrative Dean, the Executive Administrator manages special projects, initiatives, and events; decanal administrative needs; and business operations needs.

Essential Functions

Special Projects and Special Events – 60%

• Manages special projects and initiatives for the dean and deputy EAD, including preparing and staffing the roundtable and leadership meetings, and managing activities related to strategic plan-related initiatives and school performance indicators.
• Manages and staffs special meetings and events, working with leadership and various contacts across the school and university, as well as external stakeholders.
• Conducts independent research related to special projects.

Executive Administrative Support – 20%

• Drafts and edits correspondence; creates complex documents, reports, and presentations; prepares briefing materials; develops and organizes agendas.
• Engages in research, analysis, and/or preparation of data, issues, or other needs for the dean.
• Schedules meetings and maintains the dean’s calendar.
• Tracks status of ongoing matters and follows up as required.
• Addresses questions and needs on behalf of the dean as appropriate.
• Provides administrative support to the deputy EAD.

Business Operations Management – 20%

• Serves as a liaison to Facilities, TTS, TSS, and other central offices.
• Ensures operational onboarding/offboarding needs for new and departing staff and students are addressed, improving on/offboarding processes when and where needed.
• Addresses the daily physical needs of University College spaces including requesting maintenance, restocking supplies, and coordinating with colleagues as needed.
• Processes time off tracking, acts as contact for UC conference room(s), updates computer inventory
• Addresses miscellaneous inquiries and directs to other contacts as relevant
• May process, track, and adjust payroll transactions
• Improves processes for managing all of the above

Basic Requirements:

• Bachelor’s degree and 3 or more years of relevant administrative experience in an academic, medical, or business setting, or equivalent combination of education and experience
• High level computer skills, especially Microsoft Office applications
• Excellent written, verbal, organizational, time management, and interpersonal skills
• Superb proofreading and editing abilities
• Excellent attention to detail
• Ability to communicate professionally, discreetly, and tactfully

Preferred Qualifications:

• Ability to work effectively and to produce accurate and professional work products
• Ability and willingness to learn new tasks and functions quickly, seek guidance and training as needed, and ask questions as appropriate
• Ability to function independently with minimal supervision
• Proven project or program management experience
• Highly organized
• Ability to prioritize multiple demands.
• A proactive approach with demonstrated ability to think quickly, disseminate information, problem-solve, and bring issues to resolution.
• Self-initiative, confidence, and good judgment.
• Ability to properly manage confidential information

Job Type: Full-time

Pay: $31.15 - $41.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Bachelor’s degree and 3 or more years of relevant administrative experience in an academic, medical, or business setting, or equivalent combination of education and experience?

Work Location: Hybrid remote in Medford, MA 02155

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