Job Title: Executive Administrative Assistant
Reports To: Lead Pastor

Summary:
This position will be responsible for assisting and undergirding the areas of ministries that are overseen by the Lead Pastor (LP).

Employment Expectations:

1. To maintain a growing relationship with the Lord

• As a representative of Village Baptist Church, the Executive Assistant will be expected at all times to be godly, effective and excellent.

2. The Executive Assistant will:

• Serve as the primary support personnel to the Lead Pastor
• Assist with arrangements for all ministry related programs and special events
• Assist with correspondence for the LP – emails, letters, cards, gifts, etc.
• Help coordinate the weekly Sunday Bulletin as directed by the LP and Leadership Team.
• Help coordinate the LP’s schedule and appointments
• Prepare for meetings for which the LP is responsible
• Act as a liaison between the LP, staff and church members (Answer and field incoming calls)
• Create and maintain a filing system for the LP
• Compile and maintain campus records (Life Group attendance, First time guests, Baptisms, etc.) as well as be the liaison between the LP and Deacon leadership
• Maintain receipts and expenditures of the LP to be reconciled monthly and be prepared to discuss budget items as requested
• Assist the LP with the planning and execution of any retreats, conferences, and travel arrangements
• Attend any staff meetings or functions as required
• When necessary, greet and serve as a point of contact for visitors and guest inquiring about

VBC

• Procure office supplies when needed
• Maintain confidentiality
• Be an active member of VBC
• Have an understanding of church outreach and believe in the mission of the church.
• Other duties will involve assisting the LP with special projects as needed

Requirements:

1. Computer Usage – Word, Excel, Power Point and Outlook

2. Other VBC specific programs:

• Church-wide Calendar System – booking rooms for ministry events or meetings
• Culinary Services – requests for food, beverage or linen service for events
• Media – requests for audio/video, staging for events
• Facilities – requests for room setups for events
• CCB Database – church member and visitor database

Qualifications:

• Ability to plan and organize with a high level of detail
• Ability to communicate effectively at an expert level – oral and written communication
• Ability to work independently following general guidelines
• Ability to work with people of all ages
• Ability to multi-task and prioritize
• Self-starter and proactive
• Have a professional, positive presence
• Team player and builder
• Ability to work in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality

This job description is not all-inclusive and can be modified verbally and in writing by the position supervisor.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Fayetteville, NC 28303: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What has called you to be a part of the Village team?

Education:

• Associate (Preferred)

Experience:

• Administrative Assisting: 1 year (Preferred)

Work Location: In person

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