The Arthur Jackson Company, the oldest and largest privately held building maintenance company in the Tri-State area, is hiring for an Executive Administrative Assistant in our corporate office located in Upper Darby, PA. This position will provide support to top executives, managers, clients, and vendors through a variety of tasks. Bilingual highly preferred.

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the CEO and COO and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of CEO and COO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining contracts, bids, ordering supplies, and performing basic bookkeeping.
• Prepare bid proposals, presentations, and budget letters.
• Works closely with technical team for all office IT issues.
• Act as liaison for all vendors.
• Prepare material for third party audits.
• Manages Receptionist/Administrative Assistant essential job functions.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• High school diploma required.
• Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.
• Bilingual highly preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Work Location: Upper Darby, PA

EOE