Event Coordinator Job at City of Virginia Beach
Job Duties:
The successful candidate for the Sports Event Services Manager (Event Coordinator) will plan, direct, supervise and implement event services strategies for large scale participatory sporting events ranging from 50-30,000 participants while delivering the highest quality customer service and client experience. Job duties will include the following:
- Responsible for all management duties associated with event production including timeline development, operations plan development, event execution, utilization of in-house CRM, post event evaluations, etc.
- Acts as liaison between Virginia Beach Sports Marketing and the client’s expectations.
- Experience with event budget development, fiscal management, procurement of event-related services and supplies as well as detailed understanding of floor plan/event site development and venue relationship development.
- Organize and prioritize meeting deadlines.
- As a sales organization, must have a general understanding of the sales process.
- Participate in client development functions such as event operation meetings, site visits and familiarization tours.
- Generate accurate, detailed reports, event calendars and other documentation.
- Assist with facilitation of the Sports Marketing Grant Program including building awareness to local stakeholders, program implementation and associated event logistics.
- Work as part of a team to ensure overall unit goals and objectives are achieved.
- Occasionally overnight travel for the purposes of event development, industry education and other duties as assigned.
- Work nights, weekends and/or holidays in excess of normally scheduled hours to meet operational needs.
As a City employee, you will enjoy a generous benefits package that includes paid time off, paid holidays, health, dental and vision insurance options, a wellness program, retirement, tuition reimbursement and more.
Official City Job Description:
https://www.vbgov.com/government/departments/human-resources/Employment-VBGOV/Job%20Descriptions/Event_Coordinator_00765.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.006014.1.pdf
Minimum Requirements:
MINIMUM QUALIFICATIONS:
High school or GED plus six years' experience in fields such as event supervisor, hotel event coordinator, association meeting planner, business or public administration, public relations, hotel/restaurant management, or supervision in a public assembly facility utilizing the knowledge, skills and abilities listed above; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Must have, or obtain, a current and valid Virginia or North Carolina driver's license in accordance with Virginia or North Carolina DMV driver's license eligibility requirements.
SPECIAL REQUIREMENTS:
Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs.
Additional Requirements:
DMV Transcript: Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: None
Preferences:
- Minimum of 2 years of large-scale event production experience (sporting events, festivals, etc.)
- Exp working within a municipal government setting
- Ability to multi-task
- Demonstrated exp showing successful event production and client retention rate
- Proficiency with MS Office Suite
- Creativity and development to enhance customer experience
- Ability to pivot during high volume events
- Proficiency with Customer Relationship Management (CRM) software
- Experience developing an event plan
Special Instructions:
The application is the primary document used to screen for qualifications and years of experience; resumes and cover letters are not reviewed at this time. Please include entire job history on the application.
Applicants will be reviewed, and interviews will occur on an on-going basis until the closing of this requisition. If a qualified candidate is found prior to the closing date, this requisition will be closed.
- Please complete the application in its entirety. The application is the primary required document used to screen qualifications and years of experience. A resume does not replace a completed application. Fields on the application left blank, including but not limited to job duties, dates of employment, and hours worked, may cause your application to be incomplete.
- You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.
- Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you give us in the work experience section of this application. Be sure you are thorough in describing your skills and duties as you complete the work experience section. If the information cannot be verified you will not receive credit.
- Please provide a copy of any certifications or related professional licenses.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
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