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Department: Sheriff - Enforcement

Position Control Number: 0400-012

FLSA Status: Non-Exempt, position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: May 16, 2023

Closing Date: May 22, 2023 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

EEO/AA/F/M/Vet/Disabled

JOB SUMMARY: Responsible for the processing and maintenance of record files for all Accident/Incident Reports and Arrest Dispositions and records for the serving of court orders and receiving and accounting for payments for the serving of process papers and collection of execution.

ESSENTIAL JOB FUNCTIONS:

• Accepts process papers from attorneys and the general public and by mail to be served including summons, subpoenas, writs, etc; reviews to ensure all necessary information is included.
• Enters data into the in-house computer system and ACIC/NCIC terminals from various incidents reports, accident reports, Arkansas Arrest Deposition Reports, Uniform Crime Reports, etc., and service information; distributes to the appropriate agency.
• Distributes process papers based on location to the appropriate deputy or agency.
• Obtains identification information concerning individuals to be served in domestic violence, small claims, or mental instability situations from individuals requesting service; completes information sheet.
• Reviews all reports and sends copies to appropriate agencies including Coroner’s Office, Arkansas State Police, insurance agencies, and the general public.
• Codes arrest reports for analysis within the Uniform Crime Report (UCR) statistics.
• Processes and files all incident/accident reports on a timely basis.
• Expunges reports that are sealed by Court Order.
• Provides information to the public such as copies of incident or accident reports, court dates, attorney’s name, type of process paper, and court processes involved; collects payments for copies of reports.
• Processes requests for criminal background checks for the Sheriff’s Department, other law enforcement agencies, and individuals.
• Provides copies of incident/accident reports for subpoenas for deputies and court.
• Prints radio log from the CAD system for permanent record.
• Receives and verifies payment for process changes, bonds posted, execution judgments, and miscellaneous billings; enters payments into cash register and inputs time and method of payment into the computer.
• Prepares checks to transfer appropriate process fee amounts to the general fund account with each execution collection.
• Balances cash register tapes and computer reports by accounts on a daily basis.
• Prepares bank deposits daily.
• Compiles reports showing totals of fees owed by various city, state, and county agencies and attorneys; forwards information to supervisor.
• Prepares daily and monthly reports reflecting processes served for various courts and amounts collected for various fees and charges.
• Types letters or other documents as requested.
• Relays messages to Deputies in the field by means of radio or telephone paging system.
• Directs walk-in citizens to office/agency needed.
• Receives tickets; organizes and sends original to Pulaski County District Traffic Court.
• Sorts and distributes departmental mail.
  

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.
  

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Good knowledge of enforcement procedures, legal record-keeping requirements, and processing procedures for court-issued papers, warrants, arrest reports, and criminal records.
• Good knowledge of the classifications of crimes utilized in the UCR.
• Good knowledge of basic business mathematics.
• Good knowledge of office practices, procedures, equipment, and terminology.
• Ability to locate addresses on maps.
• Ability to maintain detailed and accurate record-keeping systems.
• Ability to count large sums of money.
• Ability to make mathematical computations quickly and accurately.
• Ability to prepare detailed numerical reports.
• Ability to establish and maintain an effective working relationship with public officials, attorneys, County employees, and the general public.
• Skill in the operation of a cash register.
• Skill in the operation of a calculator.
• Skill in the operation of a computer terminal.
• Skill in the operation of a typewriter.
  

PHYSICAL REQUIREMENTS:

• Visual acuity is needed for use of the computer screen and to review written material.
• Digital dexterity is necessary for keyboard operations and the counting of money.
• Ability to communicate orally, both in person and by telephone.
• Ability to lift and carry loads up to 10 pounds.
  

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency including computer training; considerable clerical work experience including operation of a computer, record keeping, data entry, or cashier-related duties; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

• Must be able to obtain ACIC/NCIC certification within one year of employment.
• Employment is contingent upon the successful completion of a background investigation, traffic offense check, sexual offender check, child maltreatment check, and adult maltreatment check.