Emergency Response Coordinator (FT) Job at San Andreas Regional Center
POSITION TITLE: Emergency Response Coordinator
SALARY RANGE: $7,647.00 - $9,295.00 per month in Five Annual Steps
Non-Bargaining Exempt Status
San Jose Office
- Regular
- Full-Time
SUMMARY: Responsible for developing, implementing, and training emergency action plans for the agency to include individuals served, their support system, vendors, and employees. Plan, manage, direct, and coordinate the different activities in the execution of the emergency action/response plans in preparation for disasters. Review, evaluate, and analyze work environments and design programs and procedures to control, eliminate and prevent disease or injury.
SUPERVISION RECEIVED:
- Associate Director of Community Services
DUTIES AND RESPONSIBILITIES:
Essential Job-Specific Duties:
- Keep informed of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation;
- Assess the emergency needs that are to be addressed in disaster planning or providing technical support to Case Management, Community Services, Health Services, and administration; Responsible for all associated preparation, alerts, response, and tracking activities;
- Develop and maintain liaisons with officials of local and area governments, schools, hospitals, and other institutions to facilitate plan development, response effort coordination, and support of personnel and equipment; Consult with these officials to determine needs and capabilities in the event of a natural disaster or another emergency;
- Participate on the board of CADRE (Coordinating Agencies’ Disaster Relief Effort) and participate on CADRE’s Access and Functional Needs committee;
- Act as the primary contact for the Department of Developmental Services (DDS) in case of emergencies or disasters; Provide reports and information to DDS as requested;
- Coordinate emergency/disaster response or crisis management activities including but not limited to mitigation, preparation, response, and recovery programs; Communicate evacuation orders, liaison with public shelters, and implement plans and programs;
- Update and maintain all SARC emergency notification systems; Communicate emergency/disaster activities; Collaborate with other regional center personnel to ensure maintenance, utilization, testing, and ongoing reviews of the system are completed;
- Inspect facilities and equipment to determine their operational and functional capabilities in emergencies;
- Recruit and vendor service providers offering services that can support individuals and their support systems in case of emergency or disaster;
- Review emergency plans of vendors and individuals to ensure client safety;
- Apply for federal, state, and local funding and/or grants for emergency management-related needs; administer such grants and report on their progress; Provide aid in applying for FEMA assistance;
- Keep informed of federal, state, and local regulations affecting emergency plans and ensure that plans adhere to these regulations
- Develop, implement, and maintain emergency plans and procedures to be used in response to disasters/emergencies and recovery from these events;
- Design and administer training courses on various topics; Training may be for SARC staff, service providers, individuals served and their support system, or other SARC stakeholders;
- Provide exercises of various scenarios with vendors and other community agencies to identify gaps in preparedness, and ways to address them;
- Design instructional materials to help individuals we serve; vendors and employees plan for disasters/emergencies;
- Be knowledgeable of workplace environments and safety practices through communication with the HR department of the agency;
- Compliance with safety standards and government regulations;
- Chair Employee Safety Committee Meeting
- Work with the HR department of the agency to be aware of the employee safety program; Assist with prevention training as necessary;
- Maintain first aid and AED equipment to ensure it is fully operational
- Develop and perform tests and evaluations of emergency management plans by local, state, and federal regulations;
- Recommend measures to help protect workers from potentially hazardous work methods, processes, or materials;
- Investigate accidents to identify causes or to determine how such accidents might be prevented in the future;
- Provide detailed reports verbally and in writing regarding an emergency event or accident as requested;
- Perform other like duties as assigned.
Other Job-Specific Duties:
- Maintains respectful and clear communication with supervisor and coworkers;
- Accepts guidance, constructive advice, and supervision;
- Seeks clarification or support as needed;
- Work alternative hours as required;
- Required to work long hours during an emergency;
- Attend all meetings, training, and conferences as assigned;
- Maintains a safe and functional work environment in conjunction with Human Resources.
MINIMUM QUALIFICATIONS:
Knowledge of:
- Basic knowledge of the Emergency Services Act, Incident Command System, Standardized Emergency Management Systems, Emergency Support Function, Recovery Support Functions, Emergency Management Mutual Aid, Hazard Mitigation Plan, and Emergency Communications Systems;
- Appropriate federal, state, and local laws about emergency plans;
- FEMA’s National Incident Management System is preferred;
- Federal/State financial aid policies.
Ability to:
- Maintain strict adherence to all confidential laws;
- Effectively present information in group settings to individuals served, their support system, vendors, and employees of the organization;
- Ability to work with a high level of professionalism with government agencies, law enforcement, fire officials, individuals served and support system, vendors, employees, and the general public to coordinate emergency responses;
- Communicate effectively verbally and in writing. Read, write, and possess good grammatical skills which include accuracy and spelling, word usage, and punctuation;
- Make timely decisions, often in stressful situations. Must work well in a fast-paced, high-stress environment. Must identify the strengths and weakness of all solutions and approaches, as well as the costs and benefits of each action;
- Anticipate hazards and problems that may arise from an emergency to respond effectively;
- Possess an attitude of self-sufficiency needed to overcome challenges when support from others may be unavailable;
- Work well with others as a contributing team member;
- Work under changing priorities and extreme time constraints;
- Adapt to change in the work environment;
- Collect and analyze data and develop and implement programs.
EDUCATION AND EXPERIENCE:
- Masters preferred or BA with experience in emergency management, public administration, public safety, or in a related field from an accredited college;
- Three years experience or equivalent combination of education and experience.
WORK ENVIRONMENT:
- Work is primarily performed in a professional office environment;
- Vision required to view computer monitor, read numbers and printed material;
- Mobility sufficient to reach, lift, and transport files and other work materials to work areas;
- Work outside of regular work hours and days in the event of an emergency.
A valid driver’s license and automobile liability insurance for the minimum amount prescribed by law or the ability to provide for independent transportation.
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