Document Control Specialist Job at Over J Consulting
Over J is a consulting firm with a solid foundation in engineering and utilities. We are keenly focused on partnering with our clients to find solutions to their toughest challenges in the fields of Engineering, Data & Database Management, Technology, Learning & Instructional Design, and Project Management. We are headquartered in downtown Los Angeles, CA and are proud partners of some of the largest utilities in the state, including Southern California Gas Company, San Diego Gas & Electric, and Los Angeles Department of Water & Power. Over J was founded as a Minority Business Enterprise (MBE) with a vision to enhance diversity and representation in the fields of engineering and utilities and we continue to contribute to this vision with every project, partnership, and new hire we invite to join our growing team.
Speaking of our team, the best solutions always come from the best people, and we certainly have a team of top talent! We provide an open, authentic, collaborative, and inclusive environment so all team members feel a sense of belonging, ownership, and freedom to share their voices and contribute their superpowers to make us better. We’re always on the lookout for amazing people to join our team. Maybe you’re the next Over J’er….read on to learn more about our open roles!
We’re currently seeking a talented Document Control Specialist. This is a key role at Over J and will help us complete a wide variety of data collection, data input, monitoring, maintaining, and reporting for documentation associated with fast-paced construction projects. The Document Control Specialist will be housed in the Engineering department, will report to the Program Manager and will work closely with Associate Engineers, Project Engineers and Project Managers. The Document Control Specialist will be a full-time position and is expected to work on-site at our office in Downtown Los Angeles. The position is open until filled, but we are hoping to have our new Document Control Specialist in the saddle by the end of August.
A DAY IN THE LIFE:
The Document Control Specialist is a fast-paced role and will have a variety of duties. The Document Control Specialist will be responsible for:
Speaking of our team, the best solutions always come from the best people, and we certainly have a team of top talent! We provide an open, authentic, collaborative, and inclusive environment so all team members feel a sense of belonging, ownership, and freedom to share their voices and contribute their superpowers to make us better. We’re always on the lookout for amazing people to join our team. Maybe you’re the next Over J’er….read on to learn more about our open roles!
We’re currently seeking a talented Document Control Specialist. This is a key role at Over J and will help us complete a wide variety of data collection, data input, monitoring, maintaining, and reporting for documentation associated with fast-paced construction projects. The Document Control Specialist will be housed in the Engineering department, will report to the Program Manager and will work closely with Associate Engineers, Project Engineers and Project Managers. The Document Control Specialist will be a full-time position and is expected to work on-site at our office in Downtown Los Angeles. The position is open until filled, but we are hoping to have our new Document Control Specialist in the saddle by the end of August.
A DAY IN THE LIFE:
The Document Control Specialist is a fast-paced role and will have a variety of duties. The Document Control Specialist will be responsible for:
- Demonstrating organizational skills and expertise in maintaining documents. Perform quality assurance and quality control of engineering documents. Provide support to system users. Recommend enhancements and troubleshoot system errors. Perform periodic archiving and audits to maintain document repository standards.
- Provide services for engineering document requests. Perform collection, entry, access, and distribution procedures as required. Utilize interpersonal skills in maintaining balance with all parties’ requirements and priorities.
- Provide on-time and on-budget, complete administrative and analytical support in relation to engineering document services. Proactively communicate with other team members to manage workload and project requests. Provide project administrative and engineering document services to projects.
- Demonstrate adherence to engineering document services policies, procedures, standards, and guidelines. Contributes to development of department policies. Provides input for continuous process improvement. Communicate document requirements and department standards. Support compliance with adherence to state and FERC requirements. Investigates compliancy as necessary.
- Support of onsite engineering documents with verification of document accuracy through audits.
Superpowers:
We are looking for a superstar in the field of management of administrative services. You will need the following skills/abilities:
- Bachelor’s degree in Business Administration or another related field a plus, but not required.
- 2+ years of progressive experience in document control for engineering and/or construction projects, especially with project closeout.
- Strong verbal and written communication skills, including interpersonal, facilitation, and presentation capabilities.
- Computer experience required.
- Proficiency with Microsoft Office required.
- Experience with Monday.com desired.
- Utility industry experience desired.
- Experience with SAP preferred.
WHY OVER J?
At Over J, we’re OVER-the-moon about our team and know we couldn’t do the amazing work we do without them. Because of that, we make it our top priority to support our talented team members with compensation, benefits, and perks that inspire them to be and do their best work every day!
Over J is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where all employees thrive. We encourage all interested candidates to apply, even if you don’t meet 100% of the qualifications listed above. We’re looking for TALENT not pedigrees.
Thank You!
At Over J, we’re OVER-the-moon about our team and know we couldn’t do the amazing work we do without them. Because of that, we make it our top priority to support our talented team members with compensation, benefits, and perks that inspire them to be and do their best work every day!
Over J is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where all employees thrive. We encourage all interested candidates to apply, even if you don’t meet 100% of the qualifications listed above. We’re looking for TALENT not pedigrees.
Thank You!
We know you have choices in where you’ll land next and we appreciate you considering joining the Over J Team. We strive to be a company that is positively contributing to not only to our clients, but our team members, our local community, and to the evolving new world of work. We hope you’ll join us on our journey. Feel free to provide feedback on our recruitment process- that’s how we improve with every new hire. Wishing you the best of luck on your journey!
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