JOB SUMMARY

This position performs highly responsible management and administrative work directing and coordinating the varied functions of the City's Finance and Utility Billing Departments. Duties include administering the central accounting system, the centralized purchasing system, cash collections, and financial reporting functions of the City. Work is reviewed through written reports, attainment of goals and objectives, and adherence to established policies and procedures as well as federal and state required publications. Work is performed under the executive direction of the City Manager.

ESSENTIAL FUNCTIONS

• Acts as the City’s Chief Financial Officer, administering financial and accounting functions in accordance with GAAP and GASB.
• Acts as the City’s Investment officer and Treasurer, administering the City’s financial investments as cash flows in accordance with the Public Funds Investment Act.
• Acts as the City’s Procurement Officer, administering the City’s procurement program, ensuring that all purchases meet local, state, and federal purchasing guidelines.
• Compiles and prepares multi-fund budget documents; prepares budget draft documents with estimated year-end figures provided to department directors; meets with directors and City Manager to discuss budget requests; compiles draft documents for City Council workshops; compiles and prepares final authorized budget; prepares and submits the annual Distinguished Budget Presentation to the Government Finance Officers Association of the United States and Canada (GFOA).
• Compiles and prepares all supporting information in preparation for the annual audit; works with external auditor to compile the Comprehensive Annual Financial Report (CAFR); prepares and submits final document to GFOA for CAFR award consideration.
• Performs internal audits on accounts payable, payroll, accounts receivable, utility billing, and cash collections.
• Administers financial internal controls.
• Complies and presents single audits for federal and state grant reporting.
• Maintains and administers official grant documents; ensures grant payments and invoices are processed accurately and efficiently; ensures grant reports are prepared in accordance with grant requirements; performs grant audits.
• Oversee City wide cash collections, maintaining internal control over cash handling.
• Prepares and presents monthly financial statements and investment reports; prepares quarterly investment reports and financial comparison year-to-date reports.
• Ensures that all quarterly and annual payroll reports are prepared accurately and timely manner meeting all statutory requirements for payroll compensation and withholdings.
• Reviews and approves monthly sales and use tax filings, municipal court fines and fees reporting, and local hotel occupancy tax reports.
• Prepares and presents monthly utility and customer service reports, including customer and consumption reports.
• Supervises utility billing processes; resolves escalated customer complaints and concerns.
• Maintains financial accounting systems for cash collections, accounts payable, accounts receivable, fixed assets, general ledger and payroll; coordinates with software providers to resolve issues.
• Manages the acquisition of capital assets and ensures that assets are properly recorded.
• Reconciles bank statements and general ledger.
• Manage and oversees the City’s bond obligations and debt capacity.
• Develops and implements departmental policies, processes and procedures, ensuring that protocols concerning confidentiality, security, and safety of the workplace and department data are maintained.
• Promotes consumer friendly environment within the department.
• Represents the City and/or the department by preparing and presenting information to City Council, City boards/committees, clubs, civic groups, and in other forums.
• Provides technical and policy information and assistance to staff members, other City agencies, City boards/committees and citizens.
• Selects, trains, assigns, schedules, supervises, evaluates and disciplines personnel.
• Adheres to and implements policies in the Employee Handbook.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of public administration principles and practices.
• Knowledge of management principles and practices.
• Knowledge of relevant federal and state laws, local ordinances, and city rules and regulations.
• Knowledge of budget preparation principles.
• Knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.
• Knowledge of Texas Local Government Code.
• Knowledge of state and federal financial reporting requirements.
• Knowledge of computers and job-related software programs, including, but not limited to, Microsoft Office and Incode.
• Skill in strategic planning.
• Skill in establishing and managing multiple priorities and organizing work.
• Skill in employee management and supervision.
• Skill in problem solving.
• Ability to use effective interpersonal relation skills to always maintain professional manner and to work cooperatively with other employees, departments, federal and state agencies, local officials, and the public.
• Skill in dealing with the public.
• Ability to be effective in written and oral communication with other departments, federal and state agencies, local officials, and the public.
• Ability to formulate and install methods, procedures, forms and record systems.
• Ability to prepare complex financial reports in a timely and accurate manner.

SUPERVISORY CONTROLS

The City Manager assigns work in terms of department goals and objectives. Work is reviewed through conferences, reports, and observation of department activities.

GUIDELINES

Guidelines include GAAP, GASB, federal and state laws, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.

COMPLEXITY / SCOPE OF WORK

• The work consists of varied management duties. Strict regulations, strict deadlines and the need for accuracy contribute to the complexity of the work.
• The purpose of this position is to direct city financial functions. Successful performance ensures the effective and efficient operation of the city government and affects the quality of life for city residents and visitors.

CONTACTS

• Contacts are typically with co‑workers, other city employees, vendors, attorneys, elected and appointed officials, representatives of other government agencies, and members of the general public.
• Contacts are typically to exchange information, motivate persons, negotiate matters, resolve problems, and provide services.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects and uses tools or equipment requiring a high degree of dexterity.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position manages subordinate professional and office staff, including direct supervision over the Utility Billing Supervisor, Accounting Supervisor, Accounting Technician(s), and Staff Accountant(s).

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience.
• An equivalent combination of education, training and/or experience may be considered.
• Ability to be bonded.
• Possession of or ability to readily obtain a valid driver’s license issued by the State of Texas for the type of vehicle or equipment operated.
• Required to successfully attend Public Funds Investment Act training within one year of appointment and every other year thereafter.
• Certified Government Finance Officer or Certified Public Accountant Certification preferred.

Pay is determined based on experience.