Curriculum Specialist Job at Wheaton College (IL)
Curriculum Specialist
Job Overview
- The Curriculum Specialist coordinates the production and publication of the catalog and curriculum review processes for undergraduate and graduate programs at Wheaton College. This position works with faculty and staff on the review of new and revised programs and adjusts the catalog accordingly. This position also updates individual student curricular records and awards credentials. The Curriculum Specialist participates in curriculum committees as one of the representatives of the Registrar’s Office. This position works collaboratively within the Registrar’s Office.
- The Curriculum Specialist will report to the Assistant Registrar. This position does not supervise any staff.
- This position does not have budgetary management or oversight.
- This position is full-time, 12 month, and non-exempt. May occasionally require some evening and weekend hours.
Duties and Responsibilities
- Coordinate the production of the Wheaton College catalog. Set up and maintain forms and workflow with CourseLeaf CAT and CIM. Work collaboratively with staff and faculty on the related catalog approval systems.
- Organize the course and program review process for the undergraduate curriculum committee.
- Participate in the undergraduate and graduate school curriculum committee meetings as a representative of the Registrar’s Office.
- Regularly evaluate the content and layout of the catalog, making recommendations for updates and adjustments.
- Proof the final catalog draft and publish the final catalog. Provide copies to internal and external constituents as needed.
- Process changes to students’ curriculum records, such as majors, minors, concentrations, or certificate declarations.
- Process undergraduate students’ change of catalog year and adjust degree evaluations as necessary.
- Provide assistance with updating individual student degree evaluations with exceptions (substitutions and waivers).
- Assist with awarding degrees or other credentials to students.
- Provide assistance to the Assistant Registrar as needed.
- Assist with the Commencement ceremonies as assigned.
- Other duties as assigned.
This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned.
Qualifications
- Bachelor’s degree required.
- 2 years of experience within an administrative office setting, preferably higher education. Previous Registrar’s Office experience desired.
- Working knowledge of Microsoft Office suite is necessary. Working knowledge of relational databases is desired; Banner preferred.
- Effective oral and written communication skills.
- Ability to interact professionally and effectively with faculty, students, administrators, and staff.
- Excellent attention to detail.
- Ability to organize and monitor data.
- Ability to think critically and solve complex problems.
- Proven self-starter and able to work independently and as part of a team.
- Must be able to handle sensitive, confidential information in a mature, professional manner and be familiar with FERPA.
Physical Requirements
The employee is regularly required to sit, talk, hear, and type; frequently required to use repetitive hand motion.
FLSA Status – Non-Exempt
As a Christ-centered community, Wheaton College faculty and staff must affirm the College’s Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton’s Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice and unity.
Updated March 1, 2023
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