Court Administration Assistant - Family Job at Maricopa County, AZ
Posting Date
02/24/23
Application Deadline
03/02/23
Pay Range
Min - 1st Quartile - Mid - Max
$18.50 - $20.38 - $22.25 - $26.00
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $18.50 to $20.38.
This position is non-exempt under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
Click here to learn more!
Job Type
Classified – Judicial CPR
Department
About the Position
The Court Administration Assistant provides administrative support in a high-volume work environment that requires the ability to multi-task, use strong organizational and communication skills to provide exemplary service, both internally and externally, ensuring that the needs of the Court are met effectively.
This recruitment will be used to fill two positions, one position will be at Central Court Building, 201 W Jefferson, Phoenix, AZ. The other position will be at Southeast Building, 222 E Javelina Avenue, Mesa, AZ 85210.
Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. Upon completion of training and/or probation, this position may allow for a hybrid office/telework schedule dependent on the needs of the Judicial Branch.
ABOUT THE SUPERIOR COURT:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of
excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
POSITION QUALIFICATIONS
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
- High school diploma or GED
Experience:
- Two (2) years of general clerical or administrative experience
OR
Combined education and experience qualifications:
- Post-secondary education may substitute for the experience requirement on a year-for-year basis
Other Requirements:
- Applicants must have or obtain a valid Arizona Driver License and reliable vehicle by time of hire. Employees will be reimbursed for the use of a privately owned vehicle for work purposes at the current mileage reimbursement rate established by the U.S. General Services Administration.
Our Preferred Candidate has:
- Bilingual in Spanish/English
Knowledge, skills, and abilities:
Knowledge of:
- Principles and processes for providing customer service including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction
Skill in:
- The use of computer applications including spreadsheets, databases, and word processing software.
- Written and verbal communication with others to convey information effectively
- Providing exemplary customer service
- The preparation of statistical reports
Ability to:
- Learn policies, procedures, and guidelines established by the Court
- Respond courteously to concerns of the public, attorneys, and employees
- Use effective time management skills to handle multiple tasks at one time
- Excel in a high volume and time-sensitive work environment
- Establish and maintain effective working relationships with others
- Understand and accurately brief oral and written instructions
- Make sound decisions in accordance with regulations, policies, and procedures
- Work as a member of a team with minimal supervision
ESSENTIAL JOB TASKS
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Provides administrative support to the Family Department, which includes scheduling administrative conferences and court hearings based on petitions, minute entries, and other legal documents
- Delivers excellent customer service while answering a high volume of questions from internal and external customers by phone, email, and in person
- Performs a variety of case management functions, including reviewing case status reports and researching cases
- Assist internal and external customers with complex questions regarding a variety of departmental processes and procedures
- Trains new and existing staff on Department policies, procedures, and processes.
- Performs general clerical duties including but not limited to photocopying, scanning faxing, mailing, and data entry
- Perform other duties and special projects as assigned
Working conditions
:
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.
Additional Information
Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County formalized itself as a separate entity and employer from Maricopa County. To learn more about how that may affect you please click
here
.
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now!
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