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Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

https://www.swccd.edu/_resources/vision/documents/20573.pdf

Under the direction of the Vice President for Business & Financial Affairs, oversee, plan, organize, coordinate, and review the services, activities, and operations of the District’s Civic Center Facilities Leasing program as they relate to the leasing of facilities for special events and other activities not included in the academic schedule at the District; and coordinate assigned services and activities with a variety of organizations including community groups, school districts, private organizations, Southwestern College Schools and Departments, on-campus student organizations, and State, Federal, and local agencies.

REPRESENTATIVE DUTIES :

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Lead and oversee the day-to-day activities of the District’s Civic Center Facilities Leasing (CCFL) program; plan, organize, coordinate, and oversee the services, activities, and operations provided by the District’s CCFL program including facility leasing for special events, college workshops, short-term classes, and other events; lease facilities to raise revenues for the District.

• Serve as liaison to and negotiate with potential internal and external clients; schedule and coordinate appointments, tours, and visits to venue and event spaces; explain District policies, fees, regulations, and deadlines as well as Ed Code articles and regulations; provide advice and assistance pertaining to facility availability, appropriateness, set up, and equipment needs; assess facility and excess fees for each event requested using designated guidelines.

• Serve as leasing contract advisor for the facilities and leasing area; prepare contracts, subcontract agreements, co-sponsorship agreements, invoices, hold harmless agreements, and other necessary contractual paperwork; compile and maintain audit-ready contract files; gather information for each project including insurance certificates, agreements, contracts, forms, and payments in compliance with the regulations, procedures, and timelines.

• Coordinate all special events/activities with staff and faculty from Southwestern College Schools and Departments, Student Organizations/Clubs, and outside agencies/organizations; meet with clients, as well as with Southwestern College staff, faculty, and students to coordinate their events and programs; disseminate event information to Community Relations Public Information Officer for press releases and District department use.

• Determine needs and create work orders for each event requiring special room layout, furniture, lighting, air conditioning or heating, computer and audiovisual equipment, public address equipment, and other items; coordinate with maintenance, custodial, multi-media services, College police, and other departments on event planning; oversee, instruct, direct and inspect staff on event setups; coordinate and monitor event timelines and ensure deadlines are met.

• Secure, coordinate, and oversee staff for facilities leasing special events; select, train, and provide direct supervision of personnel assigned duties under the CCFL program; determine and assign or contract staffing for events to include custodians, set up technicians, security, lifeguards, theater personnel, and facility aides; review and process timesheets for event staff; prepare timesheets for budget signature and payment according to District guidelines.

• Assist with managing on-site production and clean up for events as necessary; close out all events as required; prepare time-sensitive follow-up reports and debriefs on District events.

• Establish, organize, maintain, and update facilities database systems as well as District calendars and schedules related to facilities venues; maintain account of District facility availability; submit for on-line viewing; distribute calendar to appropriate Southwestern College Schools, departments, nearby businesses, and other District employees as required.

• Monitor, maintain, and participate in the administration of assigned budget; recommend funds needed for staffing, equipment, materials, supplies, and expenditures; prepare requisitions; verify and prepare internal invoices for payment or budget transfer; track and update invoicing as needed to ensure account is paid/closed.

• Perform related duties and responsibilities as required.

MUST HAVE KNOWLEDGE OF:

MUST HAVE ABILITY TO:

Any combination equivalent to: graduation from high school supplemented two years of college level course work in business or a related field

AND

Five (5) years of increasingly responsible experience in the coordination and scheduling of special events.

Valid California driver’s license and a safe driving record.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Range 28, Steps 1-7, $5,744.61-$7,268.31 . Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, April 7, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

| March 22-April 7, 2023 | Position advertised; District receives applications
| March 27-30, 2023 | Spring Break: College Closed
| April 7, 2023 | Initial screening deadline for guaranteed consideration. Position is open until filled.
| April 17-28, 2023 | Reviewing of applications.
| May 1-5, 2023 | Search Committee interviews candidates
| June, 2023 | Tentative employment start date pending Governing Board approval.

Equivalency (Academic Faculty Positions Only)" section to read as follows, “To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College’s Chancellor’s Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.

For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)