Full Time- Payment Processor - AP Utility and Transactions Team

Hybrid Role- Based in Hollywood, Florida

Hourly range: $16 -$18 hour

Job Summary

Performs duties related to processing highly complex issues associated to invoices in the AvidXchange accounting system exception queues as well as batching of approved invoices into the accounting system for payment processing.

Essential Duties & Responsibilities

• Responsible to create new vendors and/or assign to the property across all servers ensuring all proper documentation is provided. Ensure all W9 documents are saved into the system for audit purposes. Indexing

• Responsible for forwarding to Avid all new vendors request submitted through the Vendor Management Inbox.

• Responsible for sorting the mail, separating utility bills, insurance and final notices and ensure they are scanned and indexed in Avid.

• Responsible of any updates with the vendors such as but not limited to: change of address, assign or unassigned in Cam Acct and Avid, changes with the legal name and Federal Tax ID number. Ensure all the proper flags for 1099 vendors are checked.

• Responsible for the Supplier Research exception queue in Avid.

• Responsible for property termination process. Ensure all necessary documents and/or reports are collected after contract ending date and handed to the Winn/Loss department.

• Responsible for setting up “Start Up” new vendors in CamAcct and Avid

• Responsible to reroute invoices for no longer manage properties to new management company.

Additional Duties & Responsibilities

• Conduct business at all times with the highest standards of personal, professional and ethical conduct.

• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.

• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

• Ensure all safety precautions are followed while performing the work.

• Follow all policies and Standard Operating Procedures as instructed by Management.

• Perform any range of special projects, tasks and other related duties as assigned.

Education & Experience

Two years of experience in related field is preferred.

Knowledge, Skills & Proficiencies

• Must have strong computers and systems knowledge and proficiency.
• Excellent customer service skills.
• Strong verbal and written communication skills.
• Detail oriented and strong organizational skills.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to work in a team environment as well as independently and be self-driven
• Critical thinking, problem solving, judgment and decision making abilities.

Tools & Equipment Used

Computer and peripherals, standard and customized software applications and tools, and usual office equipment.

Physical Requirements/Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

Work involves no or minimal travel.

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