MAJOR RESPONSIBILITIES:

• Manage administrative day-to- day activities of the major program tracks as they relate to students, in-house faculty, and community preceptors.
• Serve as a first contact for inquiries about educational programs.
• Provide assistance and direction to GSN students.
• Assist faculty with the development of curriculum materials and student resources.
• Assist with course organization and day-to-day operations, technology, and multimedia support to several faculty members teaching multiple GSN courses. Assist course directors in planning and preparing course schedules and confirming participants. Format files to produce student course books and teaching materials, collaborate with course directors, faculty, and other UMMS departments to provide these materials in electronic formats; web-based, PDF files, downloads, etc. including exams.
• In collaboration with the course directors, organize, produce, and distribute all printed course materials.
• Organize and maintain teaching aides that are used in the department.
• Prepare classrooms and labs with both technology and physical set-ups.
• Maintain confidential databases that track data such as student performance, course schedules, faculty, unit evaluations, etc. and report this statistical data to the appropriate parties as assigned.
• Project costs and develop budgets for various programs as assigned. Monitor budget and expenses.
• Complete travel arrangements for faculty and process reimbursement requests.
• Reconcile department ProCard account monthly.
• Schedule meetings, reserve rooms for educational activities, and organize other supplementary teaching activities.
• Provide administrative support for lecture, report, and presentation preparation.
• Act as a liaison for guest teaching faculty; schedule and confirm outside speakers as assigned assisting with lecture materials as needed and sending follow up thank you.
• Participate in the development of clinical placements of appropriate nursing students with preceptors.
• Maintain all Student Affiliation Agreement, Preceptor and Site documentation required by CCNE for accreditation.
• Provide support for GSN Committees as assigned, including meeting minutes.
• Prepare information and documentation for Oasis.
• Lead small projects in collaboration with course directors as assigned.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in business administration, a related field, or equivalent experience
• 3 years of progressively responsible administrative/management experience, including complex scheduling, budgeting and office management, preferably in an academic setting.
• Proficiency in Microsoft applications, data analysis and report generation.
• Demonstrated ability to independently manage and coordinate multi-faceted, multi-day programs and projects.
• Strong interpersonal and communication (verbal and written) skills.
• Demonstrated abilities in budgeting.