Requisition No: 797300

Agency: Department of Transportation

Working Title: CONTRACT ANALYST III - 55009837

Position Number: 55009837

Salary: $51,948.00-54,545.36

Posting Closing Date: 03/20/2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 920 / Procurement Office

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Bruce Lytle

CONTACT PHONE NUMBER: 850-414-4680

CONTACT EMAIL ADDRESS: bruce.Lytle@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,998.00 to $2,097.90

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: This position resides within the Professional Services Section of the Procurement Office and reports to the Professional Services/Design Build Contract Supervisor. The role of this position in accomplishing the unit mission will be to assist with the professional services contract workload and facilitate the unsolicited procurement process. “Professional services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice. The duties and responsibilities of this position are as follows:

Coordinates activities involved with procuring professional services, such as preparing contract advertisements. Prepares project schedules and reviews procurement activities as necessary. Provides guidance to Department personnel concerning established procurement processes and policies. Coordinates with Project Manager to determine appropriate work types to be advertised based on the Scope of Services document. Coordinates and documents consultant selections, prepares schedules for new acquisitions with Central Office Project Managers, drafts and enters consultant services advertisements in the Procurement Development Application System (PDA). Reviews Letters of Response and Technical Proposals for responsiveness and verifies/confirms consultant meets minimum technical qualification requirements as specified in the advertisement and in Rule 14-75, F.A.C. Ensures Letters of Response and Technical Proposals are in compliance with Federal Brooks Act for professional services contract acquisitions. Prepares and issues the professional services Request for Proposal (RFP) to the shortlisted consultant firms as required. Reviews TRC written recommendation to the selection committee to ensure recommendation conforms with the Acquisition of Professional Services procedural requirements. Prepares longlist, shortlist and final selection packages for use by the Selection Committee. Combines and averages technical scores from all TRC members, and prepares ordinal matrix for the Selection Committee. Properly notices shortlist and/or final ranking. Meets with consultants as necessary to address award questions.

Enters all public meetings in PDA for posting on the Procurement website. Maintains and meets production schedule milestones for Central Office Consultant Acquisition Plan. Provides assistance to State Professional Services Engineer for review of Professional Services Work Types in Scope of Service documents or Requests for Proposals for Design-Build projects. Reviews Scope of Services documents, including staff hour estimates for Central Office projects. Provides guidance/interpretation to consultants and Department staff regarding contractual and public meeting requirements. Plans and conducts Scope of Services meetings. Conducts pre-meetings and prepares agendas. Coordinates and acts as facilitator for consultant oral presentations and interviews. Acts as facilitator for Technical Review Committee meetings for evaluation of technical proposals. Posts results of final selection in PDA and insures it is displayed in the advertisement website.

Plans and conducts contract fee negotiations. Conducts pre-meetings, prepares Request for Fee Proposal documents, and schedules all negotiation meetings. Reviews fee proposal and supporting documentation and staff hour estimates (Automated Fee Proposal) in preparation for negotiation meetings. Prepares and plans negotiations strategy in conjunction with Project Manager. Prepares negotiation preparation checklist. Conducts contract negotiations. Ensures that costs are fair, competitive and reasonable in accordance with Federal law (23 CFR 172) and State law (section 287.055, F.S.) Performs comparative analysis of partially burdened rates in relation to the Consultant Wage Rate Averages Report by Job Classification for Job Class Wage Rates Updated from Automated Fee Proposal (AFP) spreadsheets. Makes recommendation of Operating Margin based on quartile values. Negotiates published fee schedule rates. Prepares all correspondence to consultants regarding fee negotiations. Prepares consultant agreements, ensures that the necessary contract terms and language are included and the appropriate method of compensation is utilized. Ensures proper budget is available and funds commitment/approval prior to execution of the agreement.

Prepares consultant contract amendments (including supplemental amendments, time extensions, changes in scope of service, certification of completion), and task work orders (if required) in accordance to procedure and guidelines. Ensures all necessary contract terms and language are included and the appropriate method of compensation is utilized. Ensures proper budget is available and secures funds commitment/approval prior to execution of the agreement. Obtain proper authorization to proceed if adding any non-professional services firms to a contract. Performs necessary cost analysis for amendments adding subconsultants. Validate that the rates are fair, reasonable, and competitive in accordance with federal and state law. Ensures that all necessary forms are completed, including Conflict of Interest Certification and federal forms. Assists/Instructs Project Managers in preparing task work orders, where necessary.

Enters required data into the Consultant Invoice Transmittal System (CITS) in an accurate and timely manner. Enters and maintains required information in the Florida Department of Transportation Florida Accountability Contract Tracking System (FDOTFACTS). Verifies district compliance with procurement documents.

Serves as main Procurement point of contact during an unsolicited proposal procurement process. Coordinates advertisement through the Procurement Office website, newspapers, and Florida Administrative Register. Coordinates notification to local governments that are affected by project's location. Drafts and coordinates the responsiveness check for the technical proposals that are received. Responsible for routing questions from public information requests to appropriate staff and ensuring timely addenda postings.

Performs other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES: Ability to communicate effectively, both in writing and verbally. Ability to understand and apply procedures and statutes governing the professional services consultant acquisition process. Skilled in the following computer applications: Microsoft Word, Microsoft Excel, and PowerPoint. Knowledge of SharePoint. Knowledge of Procurement Development Application and the application reporting tools. Skilled in customer service skills. Ability to work independently and as a team member. Ability to handle multiple projects. Knowledge of Civil Engineering, understanding principles and concepts of Geotechnical Engineering, Roadway Design, Structures Design, Traffic Engineering, Intelligent Transportation Systems Design, and Surveying.

MINIMUM QUALIFICATIONS: An associate degree from an accredited college or university and three years professional business experience; or a bachelor's degree from an accredited college or university and 6 months of professional business experience; or a master's degree from an accredited college or university. Professional experience as described above can substitute on a year-for-year basis for the required college education. Florida Certified Contract Manager (FCCM) or Engineering Intern (E.I.) license can substitute for 2 years of experience.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.