We are fueled by our goal to be #1 in sales and service in the communities we serve while redefining the car buying experience and delivering personalized service to our guests. We believe in empowering our employees to delight our customers, by fostering an entrepreneurial and creative culture. If you are an out-of-the-box thinker and are looking for a challenging and rewarding opportunity – we want to hear from you!

If you have experience in hospitality, guest services, or just simply love making people happy, we’d like to help you translate those skills into a successful career in the retail automotive business.

How You Will Make an Impact

Our guests seek luxury, value, and world-class service. As a Contract Administrator, you will assist our Purchasing Manager with contract tracking, contract administration and will grow into a role with greater responsibility as the department continues to expand. You will impact whether we become our guest’s favorite place to purchase, lease, or service their vehicle.

What Winning Looks Like:

• Demonstrating a high “HQ” (Hospitality Quotient) consisting of kindness & optimism, intellectual curiosity, work ethic, empathy, self-awareness, and integrity.
• Maintain and update contract documents and official records, including correspondence, revisions, review and approval of contractual documents
• Research contract issues and prepare analysis for presentation to Corporate Attorney
• Review and verify that all company-required contractual clauses are included in all agreements
• Provide direct contract support, review contractual documents to ensure the protection of the company’s contractual risk exposure, the satisfaction of requirements, and adherence to company policies
• Assist with proposal preparation and conduct contract administration in accordance with company policy, legal requirements, and vendor specifications
• Track and manage vendor/supplier performance and timelines in relation to contractual agreements
• Track renewal or end dates; alert appropriate parties as these dates approach
• Provide ongoing assistance to staff in the administration of contractual agreements
• Maintain and administer contract database system; prepares status reports; reconcile differences
• Conduct legal research as needed, at the direction of the corporate attorney
• Perform filings, assist in creating templates and drafting documents
• Supporting Legal and Purchasing department with reviewing and putting contracts in database system

Skills Needed to Win:

• Minimum of three (3) years of increasingly responsible professional-level experience
• Ability to multitask and prioritize to meet deadlines
• Strong attention to detail and a high degree of accuracy
• Expertise in organization and time management
• Demonstrate excellent customer service
• Willingness to learn and grow in the role
• Strong communication skills: ability to develop and maintain effective and collaborative working relationships
• Ability to maintain integrity and confidentiality around sensitive information
• Prior experience with Contract Logix or similar Contract Admin/Database programs is a plus
• Advanced/Expert knowledge of Microsoft Office programs (Word, Excel, PowerPoint)
• Associate's Degree
• Bachelor’s Degree with major coursework in Business Admin, Law, or Finance a plus

About Us

• We were founded in 2014 by Jeff Swickard in Wilsonville, OR.
• Swickard has positioned itself as a leader in the automotive industry working with brands like Mercedes Benz, Toyota, Lexus, Porsche, Audi, Honda, GMC, and Jaguar-Land Rover among others.
• We have over 2,000 employees at 41 franchises in 5 states…and we are still growing!
• We are consistently ranked as one of the fastest growing auto groups in the US by Automotive News
• We are a team. Everyone plays a role in our success.
• We are a hospitality company that happens to be in the automotive industry.

Benefits of Working at Swickard:

• Ongoing training and support
• Opportunities for continued personal and professional growth
• We are an equal opportunity employer and value diversity, inclusion, and belonging at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristics protected under applicable State or Federal laws and regulations.

Competitive benefits package:

• Insurance: medical, dental, vision, life, and pet insurance
• Optional disability coverage
• 401k plan
• Paid Holidays
• PTO

To all recruitment agencies: Swickard does not accept agency resumes. Do not forward resumes to our careers alias or other Swickard employees. Swickard is not responsible for any fees related to unsolicited resumes. #T3