Construction Accounting Administrator-

Reports To

Operations Manager, Accounting Manager

Job Overview

The Accounting Administrator assists & supports the Operations Manager and Accounting Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments, monthly billings, assisting in subcontractor & supplier billings/invoices, and other tasks as assigned by the Office Manager or Project Manager.

Responsibilities and Duties

• Assist with filing and mailing
• Coordinate material procurement with vendors, field staff and office staff. Including timely delivery and cost management of all material orders
• Set up, update and manage projects on ClickUp and G-Drive
• Oversee subcontractor documentation and contracts
• Follow up with all project vendors and project owners as needed
• Understand, request and file subcontractor’s Certificate of Insurance
• Complete city business license applications, log and track receipt of licenses
• Assist project management team and accounting manager with data entry
• Project Insurance Management
• Petty Cash Management
• Regular Account Reconciliation
• Perform extensive data entry to ensure all financial data is input into accounting software
• Process invoices, checks, and payroll accurately and on time and resolve any invoice issues
• Process all lien documentation associated with payments made to vendors and ensure all payment documentation is filed prior to payments being made
• All other duties as assigned

Qualifications

• Education Requirement- High School Diploma
• 5+ Years of accounting experience in the construction industry
• Exceptional organization, analytical, problem solving, and communications skills are important
• Familiarity with construction accounting concepts and best practices
• Proficient with Microsoft Office, Excel, QuickBooks Online and Yardi
• Lien Management Familiarity

Benefits Package
Hilco Development Services offers an excellent benefits package which includes:

• Competitive salary
• Health and Dental Insurance for the employee and their eligible dependents
• 401K savings plan with company match on contributions up to 4 percent of annual base wages
• PTO including holidays
• Access to the company bonus program

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Signal Hill, CA 90755: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)
• Construction: 1 year (Preferred)

Work Location: Hybrid remote in Signal Hill, CA 90755

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