Clerk III 50% - Internal Medicine Job at The University of Iowa
The University of Iowa Hospitals & Clinics, department of Internal Medicine is seeking a Part-Time (50%) Clerk III to under general supervision, perform and coordinate document center work. Examine and evaluate data according to established guidelines/standards. Responsible for the preparation and processing of duplication and production job requests using digital, networked, high-speed equipment. Duties involve the use of personal computers, computer terminals, scanners, and network distribution and archive system, along with a variety of software programs.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Operate, maintain, adjust digital networked, high-speed duplicating and poster production equipment. Prioritize work schedules and maintain a high level of customer satisfaction.
Provide high level customer service, assessing needs, acquiring necessary clarifications on requests, and adjusting expectations on deadlines.
Maintain awareness of University and College branding guidelines so that customer materials meet their needs as well as required specifications, when appropriate.
Manage duplicating and poster production machines within the department including repair requests and supplies.
Monitor and maintain appropriate level of stock and supplies used by administration services.
Maintain records of daily production, billings (payment of services), and other records related to processing duplication and production orders.
Maintain charge back account information on all departmental photocopiers and provide accounting with monthly copy totals on all departmental photocopiers.
Assist with the purchase and leasing of copying and fax machines for the department.
Examine, evaluate and verify reports, purchase orders, invoices and vouchers for accuracy and completeness.
Assist with the coordination of various departmental functions including “Research Day” and Employee Appreciation Day and other recognition events.
Assist with supervision of student employee performing a variety of tasks including duplication and production.
Follow general policies and procedures in accordance with the regulations of the University of Iowa, the College of Medicine and the Department of Internal Medicine.
Perform other duties as assigned.
Demonstrate respect for all members of the University community in the course of performing one’s duties and in response to administrators, supervisors, coworkers, and customers; constructively brings forward workplace concerns to coworkers and/or supervisor.
Welcome the richness of talent from a diverse workforce and recognize that diversity brings stimulation, challenge, and energy that contribute to a productive and effective workplace.
Seek opportunities to enhance one’s own knowledge, skills, and abilities as they relate to one’s current position and/or to prepare for potential future roles and overall career development that contribute to the mission and goals of the institution.
Represent the interests of the University and of unit leadership in the use of resources to meet service and productivity demands within unit goals and budgets; strives to promote continual process and quality improvement.
SUPERVISION RECEIVED
Supervision is received from the Director of Communications.
Required Qualifications:
Any combination of related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to two years of full-time employment
Desired Qualifications:
One year of clerical experience, or an equivalent combination of training and experience from which comparable knowledge and abilities can be acquired.
Proficiency in Microsoft software applications including Word, PowerPoint, and Outlook is highly desired.
Proficiency in Adobe software applications including InDesign and Illustrator is highly desired.
Proficiency with general office equipment including printer, fax and copier is highly desired.
Application Process: In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
Job openings are posted for a minimum of 10 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact kiley-skay@uiowa.edu.
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