Position Overview

The Department is seeking a highly motivated business professional to help lead its business office operations. Daily responsibilities will include, but not be limited to, strategically sourcing materials, providing administrative oversight of the center’s payroll and timekeeping functions, as well as overseeing the daily vouchering process and related functions. We strongly encourage all qualified applicants to apply.

Job Responsibilities

• Serves as working supervisor.
• Directs the Procurement functions of the Business Office.
• Directs the processing of vendor vouchers for payment of goods and services received by the facility.
• Directs the processing of Timekeeping and Payroll functions.
• Directs the processing and ordering of the quarterly, semi-annual, and annual food surveys.
• Directs the process of gathering specifications, preparing contracts, negotiating and tabulating bids for various contractual services.
• Analyzes past and current expenditures to determine the needs of the facility regarding commodities, services, and equipment needs.
• Assists with data input of individuals in custody payroll, verifies data is correct, identifies discrepancies and resolves.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with a major in business administration or a related field.
• Requires two (2) years of professional business experience such as might be obtained as a Business Administrative Specialist; or successful completion of a training course approved by the agency.

Preferred Qualifications (In Order of Significance)

• Prefers extensive knowledge of the fundamental principles of modern business administration.
• Prefers extensive knowledge of the functions of state government and the employing agency.
• Prefers at least three (3) years of experience contract establishment, contract monitoring and working within the Illinois Procurement Code.
• Prefers a Bachelors’ Degree in the areas of Business Administration, Business Management, Finance, Economics or Accounting.
• Prefers at least three (3) years of professional experience with enterprise resource planning (ERP) software such as SAP, database management systems such as HANA, SAMS, or other compatible software.
• Prefers at least two (2) years of experience with timekeeping and payroll functions in a business setting.
• Prefers at least one (1) year of experience with BidBuy or other procurement software.
• Prefers at least two (2) years of professional experience handling conflict resolution within staff, co-workers, vendors, and clients.
• Prefers at least one (1) year of experience conducting fiscal operations within a multi-million-dollar organization.
• Prefers at least two (2) years professional experience with Generally Accepted Accounting Principles.

Conditions of Employment

• Requires the ability to pass the IDOC/IDJJ background check.

• Ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.