DEPARTMENT DESCRIPTION

The Business Unit (BU) of the Business and Finance team within Informational and Educational Technology (IET) Operations, is the administrative arm of IET. The BU provides a wide range of business services including accounting and billing. IET has an operating budget of over $60M annually and has a throughput of material expenses, including pass-thru costs for other campus departments. This one of multiple positions providing business services in a distributed environment.

To see IET job postings, please visit https://iet.ucdavis.edu/jobs

NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION

JOB SUMMARY

Under general supervision of the Information and Educational Technology (IET) Business Unit Supervisor, this position provides business support to IET departments. Performs routine accounting and financial services duties including posting encumbrances, accounts payable, budget control, problem solving, account reconciliations, data entry, interfacing with vendors, clients and various campus entities (e.g. SSO, Central A/P, Travel, etc).

Prepares and summarizes information and reports. Assists with ensuring that financial processing functions, including accounts receivable, purchasing, recharge billing and travel/entertainment are performed accurately and that daily operations run efficiently. Ensures financial transactions performed are compliant with applicable campus and division-wide policies. Manages physical and electronic documentation, record requests and issues in the ServiceNow Business Management ticketing system.

POSITION INFORMATION

PHYSICAL DEMANDS

• Analytical and Problem Solving, Confidentiality, Constant Interruptions, Customer Contact, Detailed Work, Math, Multiple Concurrent Tasks, Training, Verbal Communication, Written Communication
• Sitting, Writing, Talk or Hear
• Close Visual Acuity (e.g., viewing a computer screen; using measurement devices)
• Sit at a desk and in front of a computer screen for extended periods of time.
• Computer and Peripheral Equipment, Telephone

WORK ENVIRONMENT

• May be required to work alternate or extended schedule based on workload.
• Vacation may be restricted during fiscal close and other IET peak work periods.
• Work with a geographically dispersed team and use instant messaging, emails, video conferencing and voice conferencing to communicate and collaborate.
• Adhere to workplace safety practices, read information communicated about workplace safety, complete required safety training on time, and report any workplace safety issues promptly to their supervisor or the designated safety coordinator.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

QUALIFICATIONS

Required:

• Experience applying basic knowledge of financial or accounting concepts, processes and procedures.
• Experience using an enterprise-level electronic financial transaction system (e.g. accounting systems, procurement systems, invoice and travel payment systems).
• Experience reviewing and approving financial transactions that involve multiple accounts, multiple approvals and multiple vendors.
• Experience using interpersonal, customer service and written communication skills to convey financial information/processes/policies to non-financial staff.
• Knowledge of financial data management and reporting systems.
• Skill to objectively review and evaluate data/information, make timely decisions and multi-task in a high-volume environment.
• Proficiency in the use of spreadsheet and database software.

Preferred:

• Experience with UC and UC Davis policies and procedures on purchasing, travel, communications, and recharging/billing.
• Experience using enterprise accounting systems to perform billing, recharge activities, and collection of delinquent accounts.
• Experience processing inter-departmental and inter-campus billing for goods (materials and equipment), services and labor.
• Experience reviewing, identifying, and correcting accounting errors that involve revenues and billing credits/reversals.
• Experience independently conducting research on policies and procedures to resolve issues related to the job.
• Knowledge and understanding of internal control practices and their impact on protecting University resources.
• Troubleshooting skills to diagnose minor technical issues as they relate to billing systems.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

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At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.