Budget Technician - 2023 Job at Sumter County
GENERAL DESCRIPTION:
Professional support position involving research, report generation, surveys, and other technical work. Highly responsible for administrative and research work with some latitude for independent judgment and initiative within established guidelines and procedures. Prepares procedures and recommendations for improvement in processes. Performs professional financial assignments covering the maintenance and review of accounting, financial records, payments, receipts, and fixed assets administration. Reviews invoices for payment.
ESSENTIAL JOB FUNCTIONS:
- Maintains County electronic invoice processing workflows and ensures timely and accurate payments to the vendors after the invoice is received. Maintains and audits invoices according to established account classifications, policies, and procedures. Update the invoice checklist as necessary.
- Reconcile vendor statements and research billing discrepancies. Monitor and review accounting records and transaction activities for accuracy.
- Reconciliation and billing of Transit and all associated organizations. Work with Transit vendor for report creation/implementation for Transit reports. Process payment to the Transit vendor.
- Prepare daily deposits, reconciliations, income reports, and research discrepancies.
- Assist with the reviews of department budgets for completeness, accuracy, and conformance with established policies, guidelines, and procedures. Advises management of potential budget issues and recommends solutions.
- Maintain real estate property records. Prepare annual property documents as required by Florida Statutes.
- Prepare, maintain, and follow up on insurance claims and medical billing. Maintain and update procedures to ensure efficiency and proper follow-up. Assists with the development of policies and procedures for the efficient administration of invoice processing, deposit procedures, and fixed assets in compliance with Florida Statutes and County policies, budget methodology, and other procedures and policies considered necessary.
- Maintain the County's fixed asset system and ensures assets meeting County thresholds for capitalizations are recorded in the system in compliance with County policies. Prepare agenda items pertaining to fixed assets management and surplus property. Coordinates and performs annual capital asset physical inventory.
- In case of emergency or crisis (hurricane, flood, etc.), the position must respond/perform emergency and recovery duties as assigned by the immediate supervisor.
- Employees hired on or after February 1, 2016, must be a tobacco-free person, both on and off the job, for at least one (1) year immediately preceding application and maintain the same tobacco-free status throughout the term of employment.
- Face tattoos (from ear to ear and hairline of the forehead to the bottom of the chin)are prohibited.
- Maintains regular physical attendance during normal work hours as assigned at one of the County's offices or work facilities with the ability to work evenings, nights, weekends, and holidays as required.
[These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.]
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