Athletic Director Job at John Carroll University
Posting Details
Position Information
Job Title
Deputy Athletic Director
Summary
The Deputy Athletic Director reports to the Senior Director of Athletics and works in support of the goals and operations of the Department of Athletics. This position involves a supervisory role in sport oversight, the student success and leadership program, facilities, equipment, and part-time/student staff as assigned, other duties pertaining to the operational needs of the department i.e., post-season arrangements may be assigned as needed.
When applicable to the candidate selected, this position will also serve as the University’s Senior Women’s Administrator representative for NCAA and/or OAC committees, hearings, and other business as required.
When applicable to the candidate selected, this position will also serve as the University’s Senior Women’s Administrator representative for NCAA and/or OAC committees, hearings, and other business as required.
Duties and Responsibilities
NCAA
/
OAC
Compliance and Eligibility:
- Oversight of all phases of compliance, including NCAA and OAC communications, processes, and procedures.
- Serve as a department resource for NCAA/OAC rules interpretations and clarifications.
- Serve as sport administrator with program oversight for:
- Men’s and Women’s Tennis
- Women’s Soccer
- Men’s Basketball
- Men’s and Women’s Wrestling
- Update and provide NCAA rules presentations to 23 varsity teams annually.
- Disperse NCAA Educational rules updates and interpretations to the coaching staff.
- Ensure the NCAA rules test is completed by department members.
- Oversee all Name, Image, and Likeness opportunities for student-athletes while providing educational components to ensure compliance with institutional and NCAA policies.
- Responsible for submitting NCAA post-season bids and oversight of OAC championship budgets as a host site and billing and expense collection of championships.
- Serve as the liaison to the JCU eligibility certifying officers/Registrar’s Office.
- Manage transfer process and paperwork, self-releases, permission to contact, and medical hardships. Oversee the transfer student process with regard to eligibility tracers.
- Assist with day-to-day monitoring and tracking of department and program budget expenditures.
- Manage preseason student-athlete meetings and monthly staff updates to provide educational opportunities in the area of compliance for students.
- Oversight of annual NCAA requirements to include Sports Sponsorship and Demographics report, certification of eligibility, and assist in EADA preparation.
Internal Operations:
- Assist coaches with program management including game day, scheduling transportation and interterm meals.
- Assist new staff members with becoming familiar with policies and procedures.
- Communicate needs of Athletics with Facilities, JCUPD, Housekeeping, Fleet Management, Grounds, and Information Technology Services.
- Transportation oversight – responsible for assigning athletic vehicles (15 passenger vans, minivans, and rental vans). Coordinate all personnel MVR records and training of van drivers for certification. Book all charter buses for all sports and monitor transportation needs and changes weekly.
- Summer Camp oversight – responsible for laying the groundwork for sport camp directors regarding budget, personnel, and scheduling of facilities. Liaison to Director of Risk Management with regards to risk management concerns. Responsible for oversight of paperwork certifying “Minors on Campus” and Authorized Adult certification. Responsible for paperwork for all summer hires, coordinating payroll and budget transfers.
- Coordinate and oversee preseason meal planning and billing in addition to fall break and interterm needs.
- Oversight of equipment and facilities operation.
- Plan and direct staff meetings for home game administration and needs.
- Communicate regularly with the Director of Recreation/Intramurals related to programming and facility usage.
- Assist in tracking expenditures and vendors related to facilities and equipment.
Facilities and Community Outreach:
- Continue to evaluate optimal space opportunities (offices, practice sites, locker rooms) and the need for maintenance/upgrades.
- Coordinate facility rentals of outside groups i.e. CYO, high schools, group events, and summer camps to include contracts, invoicing, gatekeeping paperwork, waivers, and certificate of insurance.
- Refine rental policies, pricing structure, and staff responsibilities related to outside groups and summer camps.
- Assist in the management of facility maintenance and usage, and work with coaches to manage, update and share online schedule.
- Facilitate outreach to the community to target facility usage focused on youth.
- Other duties as assigned by the Senior Director of Athletics
Required Qualifications
- Bachelor’s degree.
- Three or more years of experience in collegiate athletics and administration.
- Knowledge and experience with managing systems to include calendars and scheduling.
- Strong communication, organizational, technical skills and attention to detail.
- Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.
Preferred Qualifications
- Master’s degree.
- Five or more years of experience in collegiate athletics.
- Knowledge of and experience with Division III athletics and NCAA compliance.
Normal Work Location, Hours and Conditions
Physical Requirements
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other office locations and to verbally communicate to exchange information.
Hours
Full Time
FLSA
Exempt (Salary)
Compensation & Benefits
About John Carroll University
John Carroll University is a private, coeducational, Jesuit Catholic university, founded in 1886, dedicated to developing women and men with the knowledge and character to lead and to serve. The University is located in University Heights, Ohio, an attractive residential suburb 10 miles east of downtown Cleveland. Academically, the University consists of the College of Arts and Sciences and the Boler College of Business, which both include graduate programs. The University offers 70 Academic Programs in the arts, social sciences, natural sciences, and business at the undergraduate level, and in select areas at the master’s level.
The University enrolls approximately 3,000 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13:1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine’s top 10 rankings of Midwest regional universities for more than 30 consecutive years.
The University enrolls approximately 3,000 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13:1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine’s top 10 rankings of Midwest regional universities for more than 30 consecutive years.
Posting Detail Information
Posting Number
AS638P
Open Date
Close Date
Open Until Filled
Special Instructions Summary
EEO Statement
John Carroll University is an Affirmative Action, Equal Opportunity Employer. The University is committed to diversity in the workplace and strongly encourages applications from women and minorities, veterans and individuals with disabilities.
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