Assistant to the Director, Programs and Events

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Join Our Team at The Weill Institute for Cell and Molecular Biology - An Exciting Opportunity to Contribute to Life Science Research at Cornell.

Are you a self-motivated, service-minded person passionate about communicating cutting-edge research to the public? Are you organized, creative, and able to juggle multiple priorities in a fast-paced environment? The Weill Institute seeks an Executive Administrative Assistant to join our team, provide administrative support to our Institute Director, and oversee communications, marketing, programs and events.

As a member of the Weill Institute Team, you will have the opportunity to work with world-class researchers, faculty, students, and postdocs from various departments and graduate fields. You will help us promote the Institute's research activities, enhance our online presence, plan and promote major events, and manage internal communications. We are seeking a person with a high level of professionalism, approachability, and customer service experience. You should have excellent organizational skills, self-motivation, initiative, and communication skills, both written and verbal. The successful candidate should be able to work independently, exercise independent judgment, and prioritize tasks effectively.

Located in Weill Hall on Cornell’s Ithaca Campus, core business hours for this position are Monday through Friday, 8:00 AM-5:00 PM, with very occasional evenings or weekends, depending on event coverage.

As the Weill Institute’s Assistant to the Director, Programs and Events, you will:

• Maintain a thorough, well-rounded knowledge of the Institute and its activities to serve as a resource for external audiences and internal customers.
• Enhance the Institute’s online (websites, Twitter, LinkedIn) presence to increase public visibility, interest in, and engagement from external audiences.
• Create and maintain content for webpages and other materials pertaining to Institute research.
• Organize and promote 2 major (100+ participants) events annually and up to 2 smaller monthly events.
• Develop creative, professional, and effective communication materials for the Institute, including a major newsletter every 5 years for external audiences, a semi-annual personnel directory, and monthly internal email news updates.
• Promote awareness of Institute activities and people across the Ithaca and other campuses.
• Provide support for human resources, including coordination of faculty searches and grad student appointments, and financial aid processing.
• Ensure functionality and cleanliness of Institute common spaces, reserve conference rooms, and serve as a liaison to the Weill Hall Facilities Office.

What you bring:

• Associate's degree and 2 to 4 years of related work experience or equivalent combination.
• Experience working independently in a fast-paced, ever-changing service-oriented team environment.
• Experience organizing successful events with 100+ participants.
• Knowledge of creating and maintaining written content for websites, social media, and newsletters.
• High level of professionalism, approachability, and customer service experience.
• Excellent organizational skills, self-motivation, initiative, and communication skills, both written and verbal.
• Excellent attention to detail and experience that demonstrates sound judgment, creativity, ability to work independently, and problem-solving skills.
• The ability to manage multiple priorities and situations effectively with high initiative.
• A cover letter and resume are required for consideration.

While a Bachelor's degree and prior experience working in an academic research environment are not required, experience in those areas is a plus!

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 primary vaccination or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

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• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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