Salary: $56,042.40 - $61,060.92 Annually
Location: Oregon City, OR
Job Type: Full-Time, Union
Division: Campus Services
Job Number: 2223-00263
Closing: 3/26/2023 11:59 PM Pacific

Description

Clackamas Community College (CCC) is an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We expect all employees to foster a climate of belonging that supports all students and employees in achieving success.

PURPOSE OF POSITION

:

Support Campus Services leadership by listing, investigating, researching and determining life cycle cost of the College's assets and maintaining the asset management database. Using these findings, create reports for the annual budget, along with grant and bond opportunities. Develop deferred maintenance schedules, digital preventive maintenance program and utility maps.

Oversee project planning, design, and implementation for capital building, improvements and renovation projects that may impact or involve multiple departs and/or divisions. Communicate with project originators and stakeholders, conduct project related research and analysis, provide cost estimates, develop and track budgets and schedules, coordinate contracted services, and develop reports for various campus projects and studies. Provide leadership and representation of the Campus Services Division on various committees and councils. Lead the College's Furniture Standards program and may chair the Food Service and Signage Committees.

ESSENTIAL JOB FUNCTIONS

:

• 
  Asset Management (50%)
  
  • Coordinate and maintain a multi-year capital planning process for more than 750,000 square feet of building space and 200 acres across three campuses.
  • Accurately inventory, update, assess and determine life cycle cost and replace costs of the College's assets including but not limited to: roofs, mechanical, electrical, plumbing, fixtures, paint, carpet, doors and door hardware, parking lots, roads, sidewalks, etc.
  • Input asset details into the College's asset management software.
  • Research, create, and prepare findings to present to leadership regarding strategies for capital planning and asset management.
  • Work with maintenance and engineering staff to review and update asset inventory.
  • Read blueprints and specifications to gain information for input into the asset inventory.
  • Develop, coordinate, maintain and oversee database software relating to preventative maintenance programs and asset management system.
  • Using the asset data, develop life cycle cost analysis, short- and long-term capital plans, budget requests, bond and grant supporting reports and documents.
  • Develop and implement quality standards and evaluation methods to ensure maximum efficiency, effectiveness and sustainability of operations
  • Prioritize energy savings and explore green energy options when evaluating equipment replacement alternatives
• 
  Mapping (30%)
  
  • Using existing construction plans and field locates, digitally map all utilities (power, phone, water, sewer, storm and landscape irrigation and controllers).
  • Update and maintain the accuracy of the College's utility mapping program.
  • Analyze and extract data maps, databases, spreadsheets from preliminary plans, construction plans, and digital files.
  • Update and maintain Operations and Maintenance documents and College drawings and schematics.
  • Provide mapping information to the maintenance, grounds, plant engineering staff and contractors.
  • Produce reports and maps for College operations.
• 
  Project Management (10%)
  
  • Develop and implement schedules, budgets, goals and priorities for small to large complex projects
  • Oversee contractors, sub-contractors, consultants, design professionals.
  • Through the course of project planning, identify roles and responsibilities for internal and external partners.
  • Identify and meet the needs of College and partner stakeholder groups as related to projects.
  • Solicit bids and pricing proposals from contractors, negotiate pricing and delivery/installation schedules.
• 
  Facilitate Stakeholder Engagement (5%)
  
  • Organize, facilitate and participate in meetings of stakeholder groups chairing or representing the College/Campus Services
  • Identify and invite necessary representatives, professionals and decision-makers to various meetings/events.
  • Organize and facilitate agenda topics and discussions to build consensus, define project groups. Lead discussion regarding project feasibility and negotiate final project scope and cost.
  • Assist Campus Service management in aligning projects with divisional and institutional strategic objectives.
  • Manage documentation and distribution of meeting materials.
  • Represent the College/Division's goals, objectives and internal processes.
  • Work with internal staff and external vendors, determine furniture needs, discuss best options (including surplus furniture options), coordinate purchase, delivery and setup
  • Develop, update and implement the College's furniture and signage standards. Approve/coordinate the design, manufacture and installation of campus' permanent signage.
• 
  Project Leadership (5%)
  
  • Provide ad hoc direction and leadership for the development, integration and coordination of new systems, processes and programs.
  • Develop survey content related to division goals.
  • Lead and facilitate process improvement and training activities.

GENERAL JOB FUNCTIONS:

• Establish and maintain effective working relationships with students, staff, other agencies, and the general public.
• Perform other duties as assigned within the scope of the classification.
• Participate in college committees when requested.
• Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
• Maintain work areas in a clean and orderly manner.
• Maintain student confidentiality, data integrity, and comply with all related college, state, and federal standards, including the Family Educational Rights and Privacy Act (FERPA).
  

Qualifications

We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.

REQUIRED QUALIFICATIONS

:

Bachelor's degree and at least two years of directly related experience or three years of indirectly related experience. Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.

Knowledge and experience related to asset management including inventory, assessment, life cycle evaluation, equipment replacement cost, data entry and evaluation and report writing.

Knowledge and experience of mapping facilities and utilities using Autocars, ArcGIS or other software and supporting database. Knowledge of project planning and master scheduling to management and implement tasks and goals with established timeframes and budgets. Knowledge of construction materials and contracts, permitting, inspection, project scheduling, and costs. Knowledge of field safety procedures and practices.

Ability to exemplify traits that reflect the College's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.

SPECIAL REQUIREMENTS OR LICENSES

:

Driver's license valid in the State of Oregon. First Aid/CPR certification within 1 year of employment.

PREFERRED QUALIFICATIONS:

Project Management Profession certification.

Project Management in a higher education environment.

Other Job Elements

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

WORKING CONDITIONS

:

The position requires limited (0-20%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Occasional (21-50% of the time) use of office equipment.

The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.

The work environment is protected with only some occasional hazards or obstacles (20-40%). There is a moderately low level of personal risk or hazard. Job conditions are occasionally uncomfortable, with moderate (20-40%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have some responsibility for driving.

SUPERVISORY RESPONSIBILITIES

:

Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers.

SUPERVISION RECEIVED

:

Works under the general direction of the Dean, Campus Services.

Additional Information

Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs. It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws. Persons having questions about equal opportunity and nondiscrimination should contact the Chief Human Resources Officer for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Chief Human Resources Officer, Oregon City campus, 503-594-3300. -










ADDITIONAL POSTING INSTRUCTIONS:





To apply for this position, you must submit:

• Completed online application
• Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
• Current Resume
• Completed responses to the Supplemental Questions
• Unofficial Transcript (Upon hire, candidate will be required to provide official transcript(s) for degree(s) earned, if applicable.)

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SUPPLEMENTAL INFORMATION:


CCC only accepts applications through our online application system at https://www.governmentjobs.com/careers/clackamascc. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627. Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration. Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.




Final candidates may be subject to a criminal background check as part of the employment process. Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant. The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas. -










REASONABLE ACCOMMODATION STATEMENT:





Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties. -










VETERAN'S PREFERENCE STATEMENT:





Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application. DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records

For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx




To apply, visit: https://www.schooljobs.com/careers/Clackamascc/jobs/3930082/asset-management-specialist-full-time

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