POSITION OVERVIEW

Silicon Valley International School’s Admissions Coordinator is responsible for supporting the Admission Team in the management of the enrollment process in the school’s effort to attract, enroll, and retain a diverse, dynamic, and mission-centric student population in Preschool through Grade 12.

The school seeks an energetic, enthusiastic, knowledgeable, and flexible team member who is internationally-minded, has a strong connection to bilingualism and/or bilingual education, and has a background in similar institutions sustaining a diverse, multicultural, bilingual, or multilingual community is preferable. The Admissions Coordinator reports to the Chief of Enrollment Management.

Candidates must be collaborative team players with outstanding organizational, interpersonal, and communication skills to develop a culturally-competent admissions approach. Successful candidates demonstrate emotional intelligence, genuine empathy for prospective families, and an awareness of the needs and sensitivities of parents, students, faculty, staff, and administrators to benefit enrollment and retention strategies. Experience in admission and/or private/independent schools is a benefit.

ABOUT SILICON VALLEY INTERNATIONAL SCHOOL (INTL)

Since its founding in 1979, the school has long been committed to excellence in bilingual education. INTL stands as the premiere preschool to 12th grade bilingual International Baccalaureate World School on the west coast, singular in its offerings of multiple immersion programs (French, German, Mandarin) and an English track with language acquisition for grades in upper school (6-12).

The school embraces a thoughtful, nimble, and creative approach to educating young people about international and cultural competency. The school balances its commitments to tradition and innovation carefully and well, understanding the value of a student-centered bilingual education within a dynamic international community.

Silicon Valley International School is accredited by the following: Western Association of Schools and Colleges, National Association of Independent Schools, California Association of Independent Schools, Ministère de l’Éducation Nationale (French Ministry of Education), and is a recognized International Baccalaureate World School authorized to provide the Primary Years, Middle Years, and Diploma Programmes.

PRIMARY RESPONSIBILITIES

● Contribute to the mission and standards of Silicon Valley International School (INTL) by supporting the recruiting and retention of students/families who will benefit from the school’s exceptional bilingual program and contribute to the school community

● Represent Silicon Valley International School to the school, local and international prospective families, successfully communicating INTL’s mission, vision, and brand.

● Understands the schools and bilingual programs; culture and climate and is sensitive to economic, cultural, and other issues present in the enrollment process.

● Manage inquiries (email, phone, Hubspot, Ravenna)

● Manage Calendar, events, and step status for applicants on Ravenna (including a weekly update of the dashboard)

● Manage Admission Events calendar and registration links via Calendly, Ravenna, and other calendaring platforms as needed

● Track event attendance and registration for all admission and retention events

● Track and maintain immunization records for students K-12 - submit yearly reports to CDPH

● Track transcript requests for students applying out and submit report cards, transcripts, and forms to schools as requested

● Support the College Counselor in the production of transcripts for the senior class

● Support the planning and implementation, and coordination of schedules and materials/supplies/refreshments for internal and external-facing events (both on and off campus and virtual events), including but not limited to:

○ open houses,

○ campus tours,

○ visiting other local schools,

○ information sessions,

○ Independent School fairs,

○ Student assessment days,

○ Student visit days,

○ new family welcome events

● Advise prospective families on the requirements and steps of the admission process

● Support the implementation of retention events/activities for current students and families (Grades PK to K and 5 to 6)

● Manage and update enrollment status via Blackbaud/internal student information platform

● Follow up with families and respond to information requests

● Contribute to the management of admission statistics and response to annual surveys, including DASL, BADA, BAAD, and acts in a collegial manner with BADA and BAAD Consortium member schools

● Maintains and encourages relationships with feeder schools, counselors,

● consultants, and other sources for prospective mission-aligned students.

● Establish and maintain positive relationships with area educational

● constituencies, organizations, associations, etc., including area schools,

● preschools, consultants, admissions directors, and organizations, and create

● networking opportunities.

● Collect and maintain vaccine/medical records of all students K-12 and report to local state and county officials

● Maintain a list of outgoing students and assure timely submission of INTL school records to schools on behalf of outgoing applicants

QUALIFICATIONS/SKILLS

● A bachelor’s degree

● Two to Five years of experience in education, preferably in admissions

● Bilingual skills preferred

● Experience with online platforms such as Calendly, Blackbaud, Ravenna, and Hubspot a plus

● Able to synthesize and present complex enrollment data in a clear and concise manner

● Exceptional emotional intelligence and interpersonal skills

● Ability to manage and prioritize competing demands, projects, and responsibilities simultaneously

● The ability to work collaboratively with other community members within a multicultural setting

● Outstanding oral and written communication skills

WORKING CONDITIONS

● Requires independent travel between multiple school sites

● Ability to hear within normal range and communicate effectively in person or via telephone

in a manner that can be understood by those with whom the person is speaking, including a diverse population

● Tasks will involve extended periods of time at a keyboard or desk

● Ability to work on weekends/evenings as needed

COMPENSATION AND BENEFITS

This position is full-time and exempt, compensation is based on education and years of experience. The salary range for this position for the 2023-24 school year is 60,000.00 to $75,000.00

We are pleased to offer our employees a comprehensive benefits package for qualified employees.

● Medical (Sutter and Kaiser) [some plans paid at 100% by school]

● Guardian: Dental PPO, VSP

● Short-Term and Long-Term Disability

● Basic Term Life and A&D to $50,000

● Personal Time Off (Staff) – accrue 6 weeks and 2-days per year

● Paid sick leave – hours equivalent to ten (10) calendar days per year

● Paid Holidays - six holidays and 10-days at the end of December

● 403(b) – eligible to enroll and participate immediately

○ 403(b) – Employer match begins after 2 years and 1,000 hours of service per year:

○ 5% years 3 through 10 AND 7% after 10 years

To apply, please send a resume and cover letter to Jennifer Tyler. No phone calls, please.

Silicon Valley International School is committed to a policy of equal employment opportunity for all applicants and makes merit-based employment decisions. INTL prohibits discrimination on the basis of race, color, ancestry, national origin, ethnicity, religion, age, sex, sexual orientation, physical or mental disability, genetic characteristic or information, marital status, military or veteran status, or any other characteristic protected by law. INTL will afford equal employment opportunity to all qualified applicants and employees as to all terms and conditions of employment, including, without limitation, hiring, training, promotion, compensation, transfer, discipline, and termination.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Menlo Park, CA 94025: Reliably commute or planning to relocate before starting work (Required)

Experience:

• School/Education: 1 year (Preferred)

Work Location: In person

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